Executive Assistant / Project Coordinator, Decommissioning

Zenith Energy; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Job summary

Zenith Energy Australia is seeking an Executive Assistant/Project Coordinator to provide high-level administrative and coordination support to the Project Leadership Team delivering the Decommissioning Program. The role supports the Project Director and Manager, coordinating diaries, meetings, minutes and governance materials in a fast-paced engineering environment.

You will manage travel, project correspondence, and maintain registers, action logs and project communications, while assisting in

Qualifications

• Experience supporting senior project leaders in a multi-disciplinary environment.
• Proactive, highly organised with strong attention to detail.
• Strong written and verbal communication skills.
• Experience in oil & gas, energy, or major projects is highly desirable.

Responsibilities

• Provide high-level administrative support to Project Director/Manager and leadership team.
• Coordinate diaries, meetings, agendas and minutes.
• Prepare meeting materials and briefing packs for governance reviews.
• Manage project travel, accommodation and related arrangements.
• Maintain project registers, action logs and governance records.
• Support onboarding/offboarding of project personnel and communicate with stakeholders.

Skills

Executive communication

Project coordination

Stakeholder management

Diary management

Document management

Tools

Microsoft Office Suite

Document Management Systems

Job description

Zenith Energy Australia is seeking an Executive Assistant/Project Coordinator to provide high-level administrative and coordination support to the Project Leadership Team delivering the Decommissioning Program. The role supports the Project Director and Manager, coordinating diaries, meetings, minutes and governance materials in a fast-paced engineering environment.

You will manage travel, project correspondence, and maintain registers, action logs and project communications, while assisting in