Energetic Project Admin Lead - Infrastructure & Site Ops

PEP Construction Management Pty Ltd; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration package with…

Long-term opportunities across major…

Career development opportunities

Job summary

PEP Construction Management Pty Ltd is seeking an experienced Project Administration Coordinator to lead and coordinate project administration, workplace support and operational activities across a major energy infrastructure project in Australia.

You will be the central point of coordination for project teams, supporting project leadership, onboarding, visitor management, safety administration and document control, while fostering a professional and welcoming site environment.

Qualifications

• Experience in senior administration, project administration or office management roles.
• Experience supporting construction, infrastructure, engineering, mining or industrial projects.
• Experience coordinating workforce mobilisation, onboarding and stakeholder engagement activities.
• Strong Microsoft Office 365 capability, including Outlook, Word, Excel and Teams.
• Experience coordinating meetings, events and workplace initiatives.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Lead day-to-day project administration and workplace support activities.
• Support Project Directors, Project Managers and Construction Managers with administration and coordination requirements.
• Coordinate workforce onboarding, mobilisation and induction activities.
• Manage visitor access, reception and front-of-house functions.
• Coordinate project meetings, workshops, leadership sessions and stakeholder events.
• Organise site events, team functions and employee engagement activities.
• Manage PPE inventory, ordering and distribution processes.
• Coordinate uniforms, office resources and workplace facilities.
• Support IT onboarding and equipment allocation as required.
• Maintain project records, registers and distribution lists.
• Support safety administration activities and training records.
• Assist with document control and project records management.
• Coordinate travel, accommodation and workforce logistics as needed.
• Provide exceptional support to project teams, subcontractors and stakeholders.

Skills

Senior administration

Project coordination

MS Office 365

Event management

Stakeholder engagement

Communication

Attention to detail

Team collaboration

Tools

MS Office 365

Outlook

Word

Excel

Teams

Job description

PEP Construction Management Pty Ltd is seeking an experienced Project Administration Coordinator to lead and coordinate project administration, workplace support and operational activities across a major energy infrastructure project in Australia.

You will be the central point of coordination for project teams, supporting project leadership, onboarding, visitor management, safety administration and document control, while fostering a professional and welcoming site environment.