Executive Assistant

Department-of-Energy,-Environment-and-Climate-Action; Melbourne; Hybrid; AUD 80,000 - 110,000; Full time

Job summary

Department of Energy, Environment and Climate Action in Melbourne is seeking an Executive Assistant to provide high-level confidential support to the Executive Director, Whole of Energy Strategy and Transition, and to manage emails, calendar requirements and workflow.

You will coordinate processes, use the department’s document management system, and act as a key contact with internal and external stakeholders, including senior leadership.

Qualifications

• Provide high-level confidential support to the Executive Director.
• Coordinate emails, calendar requirements and workflow.
• Coordinate processes and use of the department’s document management system.
• Act as a key contact with internal and external stakeholders and senior leadership.

Responsibilities

• Provide executive and administrative support to the Executive Director.
• Review and prepare briefings, correspondence, minutes, agendas and working papers.
• Ensure actions are followed up by the executive team and managers.
• Maintain excellent relationships across the Energy Group, the department and external stakeholders.
• Handle confidential tasks and projects as needed.

Skills

Relationship management

Tools

MS Office

SharePoint

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 2613

The Executive Assistant is responsible for executive and administrative support for the Executive Director, Whole of Energy Strategy and Transition.

You will provide high-level confidential support to the Executive Director, manage emails and calendar requirements and coordinate workflow. Working as part of the Whole of Energy Strategy and Transition division, you will undertake a range of discrete, and often confidential, tasks and projects and coordinate processes and the use of the department’s document management system.

You will act as a key point of contact with internal and external stakeholders and will have proven experience dealing with other senior leadership and executives. You will review and prepare briefings, correspondence, minutes, agendas, working papers and work with the executive team and managers to ensure that actions are followed up and completed.

You will have excellent relationship management skills, forming and maintaining positive working relationships across the Energy Group, the department and with a range of external stakeholders.

• Skilled in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Executive administration experience is highly desirable.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description , including the mandatory requirements.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [e-mail] .

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us .

Applications close Tuesday 17 November 2026 at 11.59pm