Executive Assistant & People Operations Lead

Energy Locals; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Energy Locals in Melbourne is seeking an Executive Assistant & People Coordinator to support the CEO and the Executive Leadership Team, manage employee records in Employment Hero, and oversee day-to-day office arrangements. The role acts as the administrative link to our outsourced P&C services, coordinating lifecycle processes and payroll-related matters.

You will handle calendars, travel, document preparation, recruitment logistics, onboarding/offboarding, and office coordination to keep the

Qualifications

• Exceptionally organised and reliable with strong attention to detail.
• Ability to support multiple senior leaders with competing priorities.
• Discretion handling confidential information and business needs.

Responsibilities

• Provide day-to-day support to the CEO and Executive Leadership Team, including diary and meeting coordination, occasional travel arrangements, correspondence, document and presentation preparation, and related administrative tasks
• Coordinate agendas and papers, attend meetings, capture decisions and actions, circulate notes, and follow up overdue items
• Maintain an action register with owners, due dates and status, escalating overdue items
• Maintain employee records and Employment Hero data; process changes and prepare standard letters
• Coordinate recruitment administration and logistics, interview scheduling and candidate communication, maintain recruitment records
• Coordinate onboarding and offboarding, onboarding documentation and inductions, IT access and equipment coordination, payroll leaver details and access removal
• Act as day-to-day liaison with outsourced P&C provider, collate information, arrange meetings and ensure tasks are completed on time
• Keep the Melbourne office running smoothly with building management liaison, facilities, supplies, and meeting room upkeep
• Organise company and team events, including venues, catering, travel, invitations and on-the-day coordination

Skills

Diary management

Executive support

People administration

Office coordination

Recruitment coordination

Communication

Discretion

Travel coordination

Tools

Microsoft Office

Employment Hero

Job description

Energy Locals in Melbourne is seeking an Executive Assistant & People Coordinator to support the CEO and the Executive Leadership Team, manage employee records in Employment Hero, and oversee day-to-day office arrangements. The role acts as the administrative link to our outsourced P&C services, coordinating lifecycle processes and payroll-related matters.

You will handle calendars, travel, document preparation, recruitment logistics, onboarding/offboarding, and office coordination to keep the