Executive Assistant - People and Culture

Chartered Accountants Australia and New Zealand; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Parental leave

Carer support

Learning & development

Great Place to Work accreditation

Family Inclusive Workplace

Job summary

Chartered Accountants Australia and New Zealand (CA ANZ) in Sydney seeks an experienced Executive Assistant to provide trusted support to the Group Executive and senior People & Culture leaders. You’ll anticipate needs, manage competing priorities and help keep the P&C team connected and operating effectively.

You’ll act as a primary contact for internal colleagues and external stakeholders, bringing discretion, professionalism and a proactive approach to daily work, while coordinating

Qualifications

• At least five years’ experience as an Executive Assistant with team administration
• Strong diary management, planning and organisational skills
• Experience supporting executives and understanding board-level requirements
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Ability to anticipate needs and build relationships across functions
• Proficient in Microsoft Office, especially PowerPoint
• Experience coordinating events or team activities
• A relevant Business Admin qualification is advantageous

Responsibilities

• Managing complex calendars for the Group Executive and senior P&C leaders
• Coordinating meetings, approvals and daily workflows
• Acting as a key contact for internal colleagues and external stakeholders
• Building trusted relationships across the organisation
• Coordinating travel arrangements for the P&C team
• Raising purchase orders and supporting budget oversight
• Coordinating internal events and celebrations
• Providing broader admin and project coordination support
• Anticipating priorities and resolving issues before they arise

Skills

Executive support

Diary management

Stakeholder comms

Discretion

Microsoft Office

Event coordination

Education

Business Administration qualification

Tools

PowerPoint

Job description

• Partner closely with our Group Executive People & Culture and senior P&C leaders
• Take ownership of varied executive support, team coordination and internal events
• Join a collaborative and supportive team working across Australia and New Zealand
• Permanent – Full-Time- Sydney based Opportunity

• Partner closely with our Group Executive People & Culture and senior P&C leaders
• Take ownership of varied executive support, team coordination and internal events
• Join a collaborative and supportive team working across Australia and New Zealand
• Permanent – Full-Time- Sydney based Opportunity

ABOUT THE ROLE

At the heart of our People & Culture team, you’ll provide trusted executive support to our Group Executive and senior P&C leaders. This is a varied and fast-paced role where you will anticipate needs, manage competing priorities and help keep the broader People & Culture team connected and operating effectively. You will be a trusted point of contact for internal colleagues and external stakeholders, bringing sound judgement, discretion and a proactive approach to everything you do.

Key responsibilities will include:

• Managing complex calendars and diaries for the Group Executive and senior P&C leaders
• Coordinating meetings, approvals and daily workflows
• Acting as a key point of contact for internal colleagues and external stakeholders
• Building trusted and collaborative working relationships across the organisation
• Coordinating travel arrangements for the P&C team
• Raising purchase orders and supporting budget oversight
• Coordinating internal events, catering and seasonal celebrations
• Providing broader administrative and project coordination support to the team
• Anticipating priorities and resolving issues before they arise

ABOUT YOU

You are an experienced and highly organised Executive Assistant who enjoys working in a collaborative, fast-moving environment. You are proactive, calm under pressure and confident balancing multiple priorities while maintaining accuracy, professionalism and confidentiality.

You will bring:

• At least five years’ experience as an Executive Assistant, including team administration support
• Strong diary management, planning and organisational skills
• Experience supporting executives and understanding executive and Board-level requirements
• Excellent written and verbal communication skills
• A high level of discretion, judgement and attention to detail
• A proactive approach with the ability to anticipate needs and think aheadConfidence building relationships and collaborating across multiple functions
• Strong Microsoft Office skills, particularly PowerPoint
• Experience coordinating events, projects or team activities
• A qualification in Business Administration or an equivalent discipline would be advantageous

ABOUT US

Chartered Accountants Australia and New Zealand (CA ANZ) represent more than 140,000 financial professionals, supporting them to make a difference in the communities in which they work and live. We are committed to advancing the profession through high ethical standards, delivering world class services and education, and advocating for the public good. Guided by our purpose and values, we aspire to be a magnet for diverse talent, equip our members for success, and lead the way in sustainability, innovation, and trust in business and finance.

WHAT’S IN IT FOR YOU

At CA ANZ, we’re committed to fostering a workplace that reflects our values of collaboration, integrity, diversity and accountability. As part of our ambition to attract diverse talent and build an adaptive, member‑centric organisation, we’re proud to be certified as both a Great Place to Work® and Family Inclusive Workplace™ reflecting the genuine experiences of our people.

We actively support your work–life wellbeing through leading policies and practices, including flexible work arrangements, parental leave and carer support—helping you thrive both at work and at home. In addition, you’ll enjoy:

• A strong focus on equity, diversity, and inclusion embedded in everything we do
• Opportunities to grow your career through inspiring learning and development pathways
• A flexible hybrid work model that balances autonomy with the benefits of in-person collaboration
• A culture that values your voice and empowers you to make an impact in your community and profession
• Enjoy the end of year break with 2 additional paid leave days (subject to annual approval)
• Work for a certified Great Place to Work® (global recognition based on anonymous feedback from our people)

CA ANZ welcomes applications from people of all ages, genders, cultural and linguistic backgrounds, Māori, Pasifika, Aboriginal and Torres Strait Islander peoples, people with a disability, and people who are diverse in gender and sexuality.

Please note: We are not engaging recruitment agencies for this role. Unsolicited CVs will not be accepted.