Executive Assistant - Part Time

MARS PARTNERSHIP PTY. LTD.; Gold Coast City; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible part-time hours

Bonus leave (pro-rata)

Job summary

MARS PARTNERSHIP PTY. LTD. on the Gold Coast is seeking an experienced Executive Assistant (Part Time) to support a senior partner across a national client base.

The role focuses on diary and travel management, confidential document handling, and collaborating with a small local team while engaging with the broader national administration.

Flexible 27.5–30 hours per week with a friendly, professional environment and opportunities to contribute to broader admin tasks.

Qualifications

• Previous EA experience in professional services or corporate environments.
• Strong diary and travel management experience.
• Excellent MS Office and video conferencing skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication.

Responsibilities

• Manage a busy diary with meetings and calls.
• Coordinate domestic travel arrangements.
• Prepare confidential documents and meeting materials.
• Prioritize and manage emails and correspondence.
• Handle timesheets, expenses and administrative tasks with accuracy.
• Coordinate catering, events, functions and meetings.
• Provide general admin support to the local Gold Coast team.
• Collaborate with the broader national administration team.
• Support time-sensitive professional services activities.

Skills

Diary management

Travel management

MS Office

Microsoft Teams/Zoom

Attention to detail

Communication skills

Discretion with confidential info

Organisational skills

Proactive

Autonomy

Job description

MARS PARTNERSHIP PTY. LTD. – Burleigh Heads QLD

An exciting opportunity is available for an experienced Executive Assistant - Part Time to join a professional services firm with a national reach.

This is a part-time role supporting a senior partner based in Burleigh Heads who works across a national client base and regularly travels between offices. You'll play an important role in keeping a busy executive organised, while also contributing to the wider administration function across the business.

The ideal candidate will be highly organised, proactive and comfortable working with confidential information in a fast-paced, professional environment.

About the role

Working closely with a senior partner, your responsibilities will include:

• Managing a busy and complex diary, including meetings, appointments and Teams/Zoom calls
• Coordinating domestic travel, including flights, accommodation, transfers and car hire
• Anticipating upcoming requirements and ensuring the executive is well prepared for meetings and travel
• Managing emails and correspondence, including prioritising and following up where required
• Preparing confidential documents, correspondence and meeting materials
• Processing timesheets, expenses and other administrative requirements with a high level of accuracy
• Coordinating catering, events, functions and meetings
• Providing general administrative support to the local Gold Coast based team (2 ppl)
• Working collaboratively with the broader national administration team and assisting with shared administrative tasks as required
• Supporting a range of time-sensitive and highly regulated professional services activities

About you

We're looking for an experienced EA who enjoys being the person who keeps everything moving.

You will ideally have:

• Previous experience as an Executive Assistant, ideally within professional services, financial services, legal, accounting, property or another corporate environment
• Strong diary and travel management experience
• Excellent Microsoft Office skills
• Confidence using Microsoft Teams, Zoom and other digital workplace tools
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• The ability to handle confidential and commercially sensitive information with discretion
• Excellent organisational skills and the ability to prioritise competing deadlines
• A proactive approach - you naturally think ahead rather than simply wait for instructions
• The confidence to work autonomously and use sound judgement
• A professional, personable and down-to-earth communication style

Experience in insolvency, restructuring, accounting, audit, tax, legal or other professional services would be advantageous, but is not essential.

Working arrangements

This is a part-time position of approximately 27.5-30 hours per week. The business is open to flexible arrangements and open to how the part-time working week is set.

The position will initially involve a higher level of face-to-face interaction to build relationships and understand the business and responsibilities.

What's on offer

• Part-time hours with genuine flexibility
• Gold Coast location in Burleigh Heads
• Opportunity to work closely with senior leadership
• Supportive and collaborative professional services environment
• Variety across executive support and broader administration
• National team environment
• Additional 10 days paid bonus leave (pro-rata) each year, on top of standard annual leave, with unused bonus leave paid out at the end of the financial year
• A professional but relaxed workplace culture