Executive Assistant & Paralegal — Legal Support

Beaumont&Beaumont; Canberra; On-site; AUD 70,000 - 85,000; Full time

Job summary

Beaumont&Beaumont in Canberra is seeking an Executive Assistant/Paralegal at the APS4 level to join the Legal Advice and Legislation Branch. The role is full-time for an initial 6 months, with a possible short extension and an in-office setting.

Key duties include diary and schedule management, liaison with internal and external stakeholders, and providing administrative and paralegal support to senior lawyers. Strong communication and government familiarity are essential.

Qualifications

• Experience in the legal industry as a Paralegal, Executive Assistant, or high-level administrative support to senior lawyers.
• Experience in Commonwealth Government Departments or law firms is valued.
• Strong written and oral communication skills and professional interaction with internal and external stakeholders.
• Understanding of government processes, confidentiality, and legislative/regulatory frameworks.
• Ability to work under general direction, take initiative and work well in a team.
• Highly organized with the ability to meet deadlines and adapt to change.

Responsibilities

• Manage SES staff schedules, diary appointments, meetings and priority papers.
• Greet visitors, respond to calls and emails, provide high level customer service.
• Provide administrative and paralegal support: note-taking, minutes, action items, leave register.
• Assist with basic legal research and locating legislation, case law and guidance material.
• Support matter intake, triage, tracking, and deadlines with lawyers.
• Maintain document management and ensure compliance with record-keeping rules.
• Coordinate procurement of external legal services and track expenditure.
• Arrange meetings with internal/external stakeholders and prepare necessary information.
• Administer and book travel including related cost centres for the General Counsel.

Skills

Paralegal experience

Executive Assistant

Diary management

Stakeholder comms

Job description

Beaumont&Beaumont in Canberra is seeking an Executive Assistant/Paralegal at the APS4 level to join the Legal Advice and Legislation Branch. The role is full-time for an initial 6 months, with a possible short extension and an in-office setting.

Key duties include diary and schedule management, liaison with internal and external stakeholders, and providing administrative and paralegal support to senior lawyers. Strong communication and government familiarity are essential.