APS6 Executive Support Officer

UM Holdings; South Canberra; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

OIGIS is seeking a highly capable Executive Support Officer (APS6) to provide high-level executive and administrative support to senior leaders across the organisation. Based in Canberra, the role supports the Assistant Inspector-General, Legal and Assurance, the Assistant Inspector-General, Agency Oversight, and the Executive Director, Enterprise Management Unit.

You will work with independence, manage competing priorities, coordinate workflows, and build strong relationships across the

Qualifications

• Experience providing executive support in fast-paced, complex environments.
• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and stakeholder engagement skills.
• Sound judgement, initiative and problem-solving capabilities.
• Strong attention to detail and a commitment to delivering high-quality outcomes.
• Proficiency in Microsoft 365 and related office systems.

Responsibilities

• Provide high-level executive and administrative support to senior executives.
• Manage complex calendars, correspondence, inboxes and workflow activities.
• Coordinate business area taskings, deliverables and reporting requirements.
• Prepare high-quality briefs, correspondence, submissions and meeting papers.
• Support governance processes and organisational reporting activities.
• Liaise with internal and external stakeholders on behalf of executives.
• Exercise discretion and sound judgement when managing sensitive information.
• Identify opportunities to improve processes and administrative practices.

Skills

Executive support

Organisational skills

Communication

Stakeholder engagement

Problem-solving

Attention to detail

Microsoft 365

Tools

Microsoft 365 Suite

Job description

OIGIS is seeking a highly capable and proactive Executive Support Officer (APS6) to provide high-level executive and administrative support to senior leaders across the organisation.

Supporting the Assistant Inspector-General, Legal and Assurance, the Assistant Inspector-General, Agency Oversight, and the Executive Director, Enterprise Management Unit, you will play a key role in enabling effective leadership and organisational outcomes in a complex and sensitive environment.

Working with a high degree of independence, you will manage competing priorities, coordinate workflows, provide strategic administrative support, and build strong working relationships across the organisation.

Key responsibilities

• Provide high-level executive and administrative support to senior executives.
• Manage complex calendars, correspondence, inboxes and workflow activities.
• Coordinate business area taskings, deliverables and reporting requirements.
• Prepare high-quality briefs, correspondence, submissions and meeting papers.
• Support governance processes and organisational reporting activities.
• Liaise with internal and external stakeholders on behalf of executives.
• Exercise discretion and sound judgement when managing sensitive information.
• Identify opportunities to improve processes and administrative practices.

About you

You will bring:

• Experience providing executive support in a fast-paced and complex environment.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and stakeholder engagement skills.
• Sound judgement, initiative and problem-solving capabilities.
• Strong attention to detail and a commitment to delivering high-quality outcomes.
• Proficiency in Microsoft 365 and related office systems.

Experience supporting SES officers or working within the APS, national security, oversight, integrity or regulatory environments will be highly regarded.

This position is based in Canberra. Flexible and hybrid working arrangements may be negotiated; however, the majority of work is expected to be undertaken from the Canberra office.

If you are an organised, adaptable and professional executive support specialist looking to contribute to an organisation undertaking work of national significance, we encourage you to apply.