Executive Assistant & Operations Coordinator

Rezonate Recruitment - Manual; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Rezonate Recruitment - Manual is seeking an Executive Assistant in Melbourne to handle the directors' diaries, travel logistics, onboarding and events. The role blends executive support with business operations and stakeholder coordination, offering varied daily tasks for someone who enjoys ownership and efficient processes.

You'll work closely with internal teams and external stakeholders, ensuring confidentiality and professional communication across the organisation.

Qualifications

• Experience in an executive assistant or comparable role.
• Strong diary management, scheduling and coordination skills.
• Clear written and verbal communication.
• Attention to detail and discretion handling confidential information.

Responsibilities

• Executive support: manage directors' diaries, schedule meetings, arrange appointments.
• Prepare materials, organise travel, and draft communications.
• Format reports, presentations and other business documents.
• Business operations: support corporate secretarial matters and onboarding/offboarding.
• Manage reception and front-of-house operations; coordinate events and logistics.
• Stakeholder support: liaise with internal/external stakeholders; HR/marketing coordination.

Skills

Executive support

Diary management

Scheduling

Coordination

Communication

Discretion

Job description

Rezonate Recruitment - Manual is seeking an Executive Assistant in Melbourne to handle the directors' diaries, travel logistics, onboarding and events. The role blends executive support with business operations and stakeholder coordination, offering varied daily tasks for someone who enjoys ownership and efficient processes.

You'll work closely with internal teams and external stakeholders, ensuring confidentiality and professional communication across the organisation.