Executive Admin & Office Operations Lead

RASAK Group; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

RASAK Group in Merrylands is seeking an experienced Office & Operations Coordinator – Executive Administration to support our executive team and streamline office operations. This full-time role involves diary management, scheduling, meeting coordination, travel arrangements, and preparing reports for senior leadership.

You will manage communications, vendor relationships, and confidential records, while collaborating across departments to keep workflows efficient.

Qualifications

• Experience in executive administration or secretarial role within corporate environments.
• Excellent organisational skills with ability to prioritise multiple tasks.
• Outstanding written and verbal communication with professional interpersonal abilities.
• Proficiency in Microsoft Office and familiarity with office management systems.
• Discretion with confidential information and strong attention to detail.

Responsibilities

• Provide administrative support to senior management, including diary management and scheduling.
• Coordinate meetings, handle correspondence and phone communications with discretion.
• Prepare documentation, reports and presentations for executive meetings.
• Manage office operations including supplies, facilities and vendor relationships.
• Arrange travel, accommodation and logistics for executives and team members.
• Maintain confidential records and ensure data protection compliance.
• Coordinate events, conferences and client meetings.
• Facilitate cross-department communication and workflow.
• Organise filing systems and databases; undertake ad-hoc projects as required.

Skills

Organisational skills

Communication

Discretion

Multitasking

Independent work

Education

Secretarial/administrative qualification

Tools

Microsoft Office

CRM systems

Office management systems

Job description

RASAK Group in Merrylands is seeking an experienced Office & Operations Coordinator – Executive Administration to support our executive team and streamline office operations. This full-time role involves diary management, scheduling, meeting coordination, travel arrangements, and preparing reports for senior leadership.

You will manage communications, vendor relationships, and confidential records, while collaborating across departments to keep workflows efficient.