Executive Assistant & Office Operations Lead

Stockland; City of Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

Stockland is seeking an experienced Personal Assistant / Office Manager to provide high-quality executive support and lead day-to-day office operations. The role connects senior leaders, government reps, external partners and teams across Stockland in a dynamic, fast-paced environment.

You will supervise one direct report and work from the office three to four days per week, with flexibility to visit sites and support senior leaders where required.

Qualifications

• Experience in personal assistance or senior administration roles.
• Ability to manage complex schedules and coordinate with senior leaders.
• Strong communication and stakeholder engagement skills.

Responsibilities

• Manage a complex and changing diary, protect priorities, coordinate meetings and anticipate upcoming requirements.
• Collate reports, seek business updates and maintain accurate and current business plans.
• Coordinate activities across business units and act as a central point of connection for senior leaders, development teams and key stakeholders.
• Lead day to day office operations, including new starter inductions, technology coordination, catering, building liaison and workplace reporting requirements.
• Coordinate with the broader Personal Assistant community to support leadership meetings, office activities and consistent ways of working.
• Facilitate a monthly office meeting and contribute to State Leadership Team meetings by bringing together relevant updates, actions and priorities.
• Maintain clear records, presentations, correspondence, meeting materials and other business information.
• Lead and support one direct report, creating clarity around responsibilities, priorities and service standards.
• Exercise discretion when managing sensitive information and confidential business matters.
• Represent Stockland professionally and contribute to a safe, welcoming and well organised workplace.

Skills

Diary management

Office leadership

Stakeholder coordination

Executive support

People management

Tools

Microsoft Office

Microsoft Outlook

Job description

Stockland is seeking an experienced Personal Assistant / Office Manager to provide high-quality executive support and lead day-to-day office operations. The role connects senior leaders, government reps, external partners and teams across Stockland in a dynamic, fast-paced environment.

You will supervise one direct report and work from the office three to four days per week, with flexibility to visit sites and support senior leaders where required.