Executive Assistant & Office Manager (12-Month Contract)

Natixis Investment Managers; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Natixis Investment Managers in Australia seeks an experienced Executive Assistant & Office Manager for a 12-month parental leave contract covering Sydney, Melbourne, and Brisbane. You will ensure daily office operations while delivering high-level support to the Country Head and leadership team.

The role requires strong financial administration, calendar management, travel logistics, and coordination with affiliates. A proactive, discreet, and collaborative professional is essential.

Qualifications

• Extensive prior experience operating as an Executive Assistant, Business Operations Coordinator, or Office Manager—ideally within the financial services, fund management, or corporate sector.
• Strong technical aptitude across corporate software suites, including Microsoft Office (Word, Excel, PowerPoint), Salesforce or similar CRMs, Concur (expense management), and Anaplan (budget tracking) is highly regarded.
• Exemplary verbal and written communication skills. Proven experience handling business-sensitive information with strict confidentiality and executive discretion.
• Strong numerical skills with experience managing purchase orders, invoice allocation, and budget tracking.
• A systematic planner with the ability to balance multiple priorities, coordinate interstate offices safely, and meet tight deadlines.
• A warm, proactive, and resilient professional who remains calm under pressure, possesses a natural client-first service mentality, and enjoys fostering a collegiate, highly collaborative team culture.

Responsibilities

• Business Operations & Financial Administration: Partner with leadership to project manage strategic initiatives and build/monitor local budgets and T&E.
• Executive Support: Proactively manage the Country Head’s calendar and prepare briefing materials for meetings.
• Travel, Events & Affiliate Collaboration: Coordinate travel, events, and monthly/quarterly affiliate activities across sites.
• Office & General Administration: Provide broad administrative support across Sydney, Melbourne, and Brisbane, manage supplies, and act as Fire Warden.

Skills

Executive support

Office management

Budget tracking

Invoice & PO management

Anaplan

Concur

Salesforce

Calendar management

Cross-office coordination

Confidentiality

Tools

Microsoft Office

Salesforce or similar CRM

Concur

Anaplan

Job description

Natixis Investment Managers in Australia seeks an experienced Executive Assistant & Office Manager for a 12-month parental leave contract covering Sydney, Melbourne, and Brisbane. You will ensure daily office operations while delivering high-level support to the Country Head and leadership team.

The role requires strong financial administration, calendar management, travel logistics, and coordination with affiliates. A proactive, discreet, and collaborative professional is essential.