Executive Assistant

Recruitment Advisory Services Australia; City of Melbourne; On-site; AUD 90,000 - 100,000; Part time

Benefits offered by this job

Car park

Job summary

Recruitment Advisory Services Australia - South Melbourne VIC is seeking an experienced Executive Assistant to cover a maternity leave contract, supporting the General Manager in the plant division.

This part-time role runs roughly 10 months, Monday to Friday, 9:00am-3:00pm on-site with some flexibility. You will manage diaries, coordinate meetings and travel, prepare documents and reports, and keep day-to-day operations running with discretion and professionalism.

Qualifications

• 3-4 years' experience as an Executive Assistant or in a similar support role, ideally within civil construction, infrastructure, or engineering.
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience with Claude AI (AI assistant).

Responsibilities

• Manage the GM's diaries and correspondence.
• Coordinate meetings and travel arrangements.
• Prepare documents and reports for the GM.
• Ensure smooth day-to-day operations with discretion and professionalism.

Skills

Executive support

Diary management

Travel coordination

Communication

Tools

Microsoft Office 365

Claude AI

Job description

Recruitment Advisory Services Australia - South Melbourne VIC

Executive Assistant - Maternity Leave Contract

This publicly listed civil infrastructure company has a large, specialised fleet- including excavators, dozers, dump trucks, and loaders and a strong track record delivering major public and private projects across roads, rail, defence, justice, ports, and energy.

They're looking for an experienced Executive Assistant to cover a maternity leave contract, supporting the General Manager of the plant division.

This is a part-time role for approximately 10 months, Monday to Friday, 9:00am-3:00pm (some flexibility on hours), based on-site in South Melbourne with no work-from-home arrangements.

About the Role:

You'll be the GM's right hand—managing diaries and correspondence, coordinating meetings and travel, preparing documents and reports, and keeping the day-to-day running smoothly, with efficiency, discretion, and professionalism.

What We're Looking For:

A proactive, highly organised EA who's adaptable and comfortable managing competing priorities—someone who finds their own work rather than waiting to be told what to do.

• Minimum 3-4 years' experience as an Executive Assistant or in a similar support role, ideally within civil construction, infrastructure, or engineering.
• Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience with Claude (AI assistant).

Where This Could Lead:

No guarantees, but this is a growing business making regular acquisitions, so there's a reasonable chance of a permanent role opening up elsewhere by the time the contract ends.

There's also the possibility of an ongoing part-time/job-share arrangement with the current incumbent when she returns, currently expected around October 2027.

The Benefits

• Salary approx. $95,000 + super (full-time equivalent), prorated for part-time hours.
• Based in South Melbourne, with a car park available for the duration of the contract.

For a confidential discussion, call Amanda Frey on 0418 118 ***.