Senior Executive Assistant & Coordination Partner

Performance Advisory Group Pty Ltd; City of Brisbane; Hybrid; AUD 55,000 - 63,000; Part time

Benefits offered by this job

Part-time hours (25-30)

Work from home / Brisbane office

Job summary

Performance Advisory Group Pty Ltd – Banyo QLD is seeking a Senior Executive Assistant & Coordination Partner to be the Director's trusted right hand. You will manage competing priorities, coordinate advisory and coaching work, and ensure the Director, clients and team are well supported.

You will handle the Director's diary, coordinate meetings, prepare briefs, create client materials in PowerPoint and Canva, and organise leadership programs.

Qualifications

• Experienced executive assistant who has supported a Director, CEO or senior executive.
• Strong decision-making and prioritisation under pressure.
• Highly organised with calm when priorities or schedules change.
• Advanced MS 365 skills across Outlook, Word, Excel, PowerPoint, Teams and SharePoint/OneDrive.
• Experience with ClickUp and creating client materials in PowerPoint and Canva.

Responsibilities

• Manage the Director's diary: coordinate meetings and commitments, protect time for key priorities and keep plans on track.
• Make sound day-to-day decisions, manage competing requests and flag matters that need the Director's input.
• Act as a professional point of contact for senior stakeholders, business owners and high-net-worth clients.
• Create and refine proposals, presentations, coaching resources and client materials using Microsoft 365 and Canva.
• Organise coaching sessions, leadership workshops and development programs, including schedules, communications and materials.
• Prepare agendas and briefing notes, capture actions and follow up to make sure commitments are completed.
• Coordinate with the Operations and Marketing Managers to keep communication flowing and priorities moving.
• Keep CRM records, shared files and executive documents accurate, and suggest practical improvements.

Skills

Executive support

Decision making

Organisation

Stakeholder management

Communication

MS 365

PowerPoint & Canva

Tools

ClickUp

Microsoft 365

Canva

PowerPoint

Job description

Performance Advisory Group Pty Ltd – Banyo QLD

About the role

As the Senior Executive Assistant & Coordination Partner you'll be the Director's trusted right hand. You'll manage competing priorities, keep important work moving and bring the judgement, initiative and follow-through that help a growing business run smoothly. You'll help coordinate advisory, coaching and professional development work and make sure the Director, clients and wider team are well supported.

Key responsibilities

Manage the Director's diary: Coordinate meetings and commitments, protect time for key priorities and keep plans on track

Make sound day-to-day decisions, manage competing requests and flag matters that need the Director's input

Act as a professional point of contact for senior stakeholders, business owners and high-net-worth clients

Create and refine proposals, presentations, coaching resources and client materials using Microsoft 365 and Canva

Organise coaching sessions, leadership workshops and development programs, including schedules, communications and materials

Prepare agendas and briefing notes, capture actions and follow up to make sure commitments are completed

Coordinate with the Operations and Marketing Managers to keep communication flowing and priorities moving

Keep CRM records, shared files and executive documents accurate, and suggest practical improvements

About you

Experienced executive assistant who has supported a Director, CEO or senior executive

Confident making decisions, managing upwards and knowing when to escape

Highly organised and calm when priorities or schedules change

Strong communicator who builds rapport with senior stakeholders

Advanced Microsoft 365 user, particularly across Outlook, Word, Excel, PowerPoint, Teams and SharePoint or OneDrive

Experienced with project management tool ClickUp

Experienced creating polished presentations and client materials in PowerPoint and Canva

Proactive, discreet and accountable, with sound judgement and strong follow-through

About us

Performance Advisory Group (PAG) is a leadership, coaching and advisory consultancy that works with executives, leadership teams, financial professionals and organisations across Australia. We deliver executive coaching, leadership development, organisational advisory and sales capability programs that help individuals and teams perform at their best. Our clients range from financial services professionals and business leaders through to government organisations and senior executive teams. We're a values-driven, high-performing business known for our personalised approach, exceptional client experience and practical outcomes.

Part-time hours (25-30 hours) and work from home or one day in the office if located in Brisbane - hourly rate $40 to $46

The opportunity to be coached and upskilled as you grow in the role

A varied position spanning executive support, client coordination and leadership programs

A trusted role where your ideas and initiative can make a real difference