Executive Assistant - Investment Banking - initial 12m contract

Anton Murray Consulting; Sydney; Presencial; AUD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Anton Murray Consulting is seeking an experienced Executive Assistant for an investment banking team in Sydney on an initial 12-month contract with a view to permanency. You will join a high‑calibre, fast‑paced environment supporting senior bankers.

The ideal candidate has 5+ years EA/PA/TA experience, excels at complex diary management, and communicates clearly. Responsibilities include travel bookings, Concur expense processing, meeting coordination, client entertainment, and close

Formación

• 5+ years EA/PA/TA experience in financial or professional services.
• Strong communication skills and attention to detail.
• Experience supporting senior bankers or executives preferred.
• Proven diary/calendar management and multi-tasking abilities.
• Proficiency with Concur for travel and expenses.

Responsabilidades

• Extensive, complex diary management, including meetings, calls and video conferences.
• Maintain team diaries and contacts.
• Answer calls promptly with accurate messages.
• Process expenses using Concur.
• Arrange travel: flights, accommodation and policy compliance.
• Prepare monthly expense reports for bankers.
• Support bankers with admin tasks and research materials.
• Coordinate couriers, mail distribution and document production.
• Plan client entertainment and events with the Events Manager.
• Foster a cohesive EA team and coverage during absences.
• Maintain relationships with offshore offices.

Conocimientos

Diary management

Communication skills

Executive support

Time management

MS Office

Herramientas

Concur

Descripción del empleo

Executive Assistant - Investment Banking - initial 12m contract

Our client is a leading global Investment Bank seeking an Executive Assistant for a an initial 12 month contract with view to turn permanent

The ideal candidate will ideally have 5+ years prior EA/ PA/ TA experience ideally from financial services or professional services firms, along with strong communication skills

This role will be based in the office 5 days a week.

Key responsibilities:

Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.

Maintain team diaries and contacts

Telephone answering is a priority & accurate and prompt messages and assistance

Complex expense processing using Concur

Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines

Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.

Coordinate couriers and outgoing mail, distribute incoming mail

General administration, including document production (Word) when required; ad hoc project work

Client entertainment & organize ad hoc lunches, dinners; work with

Events Manager and bankers to invite clients to events

Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences

Build and maintain relationships with staff in offshore offices

Experience:

5+ years Investment Banking or financial services support experience, executive‐level
support preferred

Strong attention to detail, ability to work effectively under pressure and with time
constraints

Polished and professional phone and email communications

Significant time management, organisation, multi‐tasking and prioritisation skills

Concur or similar experience processing travel and expenses

Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

Exemplary demonstrated work ethic

Ability to learn quickly and take on new responsibilities

The ideal candidate will ideally have a 5+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.