Executive Assistant - Asset Management - Initial 6m Contract (Temp To Perm)

Everi Pty; Sydney; Hybrid; AUD 100,000 - 140,000; Full time

Job summary

Everi Pty, a leading global Asset Manager, seeks an experienced Executive Assistant for a 6-month contract with view to extension and/or permanent employment. The role focuses on diary management, travel arrangements, and high-level administrative support for bankers and senior leaders.

You will coordinate meetings, manage communications, prepare reports and expenses, and assist with events and offshore engagement.

Qualifications

• 10+ years EA experience from financial services or similar professional firms.
• Excellent written and verbal communication skills.
• Prior Investment banking or financial services EA/PA/TA experience.
• Experience supporting senior levels of an organisation.
• Able to manage priorities and conflicting issues professionally.
• Proficient in Microsoft Office Programs.
• Extensive admin experience in a fast-paced environment.

Responsibilities

• Extensive diary management and coordination of internal and external meetings.
• Maintain team diaries and contacts; answer calls and messages promptly.
• Arrange travel, flights and accommodation for the team.
• Prepare and submit expense reports for bankers monthly.
• Admin tasks: document production and ad hoc projects.
• Coordinate client entertainment, events and offshore relationships.
• Provide cover during lunch hours and absences with other EAs.

Skills

Diary management

Executive support

Communication

MS Office

Time management

Travel coordination

Administrative support

Prioritisation

Stakeholder liaison

Client relations

Tools

MS Office Suite

Job description

Job Description

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

About the Employer

Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent

About the Candidate

• The ideal candidate will have over 10+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills
• Excellent written and verbal communication skills
• Prior Investment banking or financial services EA / PA/ TA experience
• Experience in providing support and senior levels of an organisation
• Able to manage priorities and conflicting issues in a professional manner
• Proficient in Microsoft Office Programs
• Extensive experience in admin in a fast paced environment

The ideal candidate will have a 10+ years of prior EA experience ideally from financial services or professional services firms along with strong communication skills.