Executive Assistant - Investment Banking - initial 12-month contract

Anton Murray Consulting; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Anton Murray Consulting is seeking an Executive Assistant for a leading global Investment Bank on an initial 12‑month contract with a view to extension or permanent placement. The role requires 5+ years of EA/PA/TA experience, ideally from financial or professional services, and strong communication skills.

Office‑based, Monday to Friday. The successful candidate will manage complex diaries, coordinate meetings, travel, expenses, and client events while supporting bankers and offshore

Qualifications

• 5+ years Investment Banking or financial services support experience, executive‑level support preferred.
• Strong attention to detail, ability to work effectively under pressure and with time constraints.
• Polished and professional phone and email communications.
• Significant time management, organisation, multi‑tasking and prioritisation skills.
• Concur or similar experience processing travel and expenses.
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint).
• Exemplary demonstrated work ethic.
• Ability to learn quickly and take on new responsibilities.

Responsibilities

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month
• Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Skills

Diary management

Communication skills

Time management

Multitasking

MS Office

Outlook

Expense reporting

Client coordination

Tools

Concur

Job description

Our client is a leading global Investment Bank seeking an Executive Assistant for a an initial 12 month contract with view to turn permanent

The ideal candidate will ideally have 5+ years prior EA/ PA/ TA experience ideally from financial services or professional services firms, along with strong communication skills

This role will be based in the office 5 days a week.

This role will be based in the office 5 days a week.

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Experience

• 5+ years Investment Banking or financial services support experience, executive‑level
  support preferred
• Strong attention to detail, ability to work effectively under pressure and with time
  constraints
• Polished and professional phone and email communications
• Significant time management, organisation, multi‑tasking and prioritisation skills
• Concur or similar experience processing travel and expenses
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Exemplary demonstrated work ethic
• Ability to learn quickly and take on new responsibilities

The ideal candidate will ideally have a 5+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.