Executive Assistant – GM Projects | Flexible Hours & Travel

PPS Group; Australia; Sur place; AUD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Flexible start/finish times

Supportive team culture

Discounted memberships and corporate优惠

Résumé du poste

PPS Water Group is seeking an experienced Executive Assistant to support the General Manager Projects and contribute to broader administrative needs across the business. You will anticipate needs, connect information, resolve issues, and keep the GM informed and prepared.

You will be a trusted point of contact, demonstrating discretion, sound judgement and the ability to guide junior and site administrators while maintaining high standards of documentation and reporting.

Qualifications

• Proven experience as an Executive Assistant supporting a senior leader, ideally within construction, resources or a project environment.
• Demonstrated experience managing an executive's inbox, diary and competing priorities.
• Sound judgement: you know when to act, when to elevate and when information should remain confidential.
• The confidence to offer an honest, considered view to senior leaders, and the professionalism to support the decision once made.
• Strong relationship-building skills, with the ability to earn trust at all levels of the business.
• A proactive, solutions-driven approach, with examples of identifying and resolving issues without waiting for instruction.
• Demonstrated discretion when handling confidential information and sensitive matters.
• Strong Microsoft Office skills, with the ability to produce accurate, professional documents, reports and presentations.
• Excellent organisation, communication and attention to detail, with reliable follow-through.
• A willingness to provide hands-on administrative support, guide others and improve ways of working.

Responsabilités

• Proactively manage the GM's inbox, diary, correspondence and priorities, handling matters independently where appropriate and escalating when required.
• Brief the GM ahead of meetings and decisions, ensuring relevant information is available at the right time.
• Coordinate meetings, appointments and travel arrangements, and follow up on actions and commitments.
• Maintain effective communication between the GM, project teams, site personnel and Corporate Services.
• Handle confidential and sensitive information with discretion and sound judgement.
• Prepare and maintain professional documents, reports, presentations and spreadsheets.
• Assist with management reporting, data collation, records, registers and filing systems.
• Provide guidance and practical support to junior and site administrators.
• Identify and implement improvements to administrative processes, documentation and systems.
• Assist with business initiatives, ad hoc requests and general administration across the business.

Connaissances

Executive support

Inbox management

Diary management

MS Office

Discretion

Stakeholder relations

Organisational skills

Proactive approach

Outils

MS Office

Description du poste

PPS Water Group is seeking an experienced Executive Assistant to support the General Manager Projects and contribute to broader administrative needs across the business. You will anticipate needs, connect information, resolve issues, and keep the GM informed and prepared.

You will be a trusted point of contact, demonstrating discretion, sound judgement and the ability to guide junior and site administrators while maintaining high standards of documentation and reporting.