Festive Kitchenware Helper: Spark Joy This Christmas

Robins Kitchen; City of Brisbane; Remote; AUD 90,000 - 150,000; Full time

Job summary

Unknown company is seeking an Executive Assistant to support a senior international healthcare executive. The role is remote from South Africa, with duties spanning calendar management, stakeholder communications, travel logistics, and high-level document preparation.

The position requires 3–5+ years of EA experience supporting C-suite leaders and a tertiary degree in Business Administration is preferred.

Qualifications

• 3–5+ years of proven experience as an Executive Assistant supporting C-suite or senior leaders.
• Tertiary diploma/degree in Business Administration is preferred.

Responsibilities

• Manage complex multi-timezone calendars and scheduling.
• Draft high-priority emails and coordinate stakeholder communications.
• Plan and coordinate domestic and international travel itineraries.
• Draft, format, and refine executive presentations and reports.
• Organize virtual conferences, webinars and executive meetings, track minutes.
• Support operational projects and internal workflows for the executive.

Skills

Calendar management

Stakeholder communication

Travel coordination

Executive support to C-suite

Education

Tertiary diploma/degree in Business Administration

Job description

Remote (South Africa) | Supporting an International Company

Thursday – Monday, 09:00 AM – 05:00 PM SAST | Full-Time

Unlock international exposure and elevate your executive support career from the comfort of your home.

As an Executive Assistant in the dental field, you will directly own the seamless operational flow and daily administrative rhythm for a senior international healthcare executive. You will serve as the primary operational gateway, taking full charge of high-volume calendar orchestration, dental practice coordination, complex stakeholder communications, and end-to-end travel logistics.

What You'll Do

• Calendar & Schedule Management: Proactively manage complex multi-timezone diaries, resolving scheduling conflicts, and delivering comprehensive pre-meeting briefing notes and agendas.
• Inbox & Stakeholder Communication: Triage, screen, and draft high-priority emails, serving as the professional first point of contact for internal and external stakeholders.
• Travel & Logistics Coordination: Plan and execute domestic and international travel itineraries—including flights, accommodation, transfers, and post-travel expense reconciliations.
• Document & Report Generation: Draft, format, and refine high-level business presentations, reports, and confidential correspondence with flawless accuracy.
• Meeting & Event Facilitation: Organize virtual conferences, webinars, and executive team meetings while tracking actionable minutes and following up on key deliverables.
• Operational & Project Support: Execute research tasks, streamline internal administrative workflows, and independently drive ad-hoc operational projects on behalf of the executive.

What You Bring

• Experience & Certifications: 3–5+ years of proven experience as an Executive Assistant supporting C-suite or senior leaders; tertiary diploma/degree in Business Administration is preferred.