Executive Assistant & Finance Administrator

Partale Talent Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Career growth

Senior leadership exposure

Diverse role

Job summary

Partale Talent Pty Ltd in Sydney CBD is seeking an Executive Assistant to support the Managing Director and leadership team. The role spans executive support, bookkeeping, payroll administration and operational coordination to keep a growing logistics business running smoothly.

You will work with external accountants and advisers, manage confidential records and help scale administrative systems as the business expands.

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Executive Coordinator, Finance Administrator, Bookkeeper or similar senior business support role.
• Strong bookkeeping experience including accounts payable, receivable, reconciliations, invoicing and expense management.
• Practical payroll administration experience, including superannuation and employee record management.
• Experience using Xero or a similar cloud-based accounting platform.
• Strong Microsoft Office and Google Workspace skills, particularly Excel, Word, PowerPoint and calendar management.

Responsibilities

• Provide high-level diary, travel, meeting and correspondence management for the Managing Director.
• Coordinate internal and external meetings with clients and stakeholders across shipping, ports, mining and project logistics sectors.
• Prepare meeting agendas, briefing papers, presentations, reports and action registers.
• Draft and manage professional correspondence, proposals, capability statements and commercial documentation.
• Maintain confidential company, client, supplier and project records.
• Track key actions across business development initiatives, tenders, operational projects and commercial activities.

Skills

Executive support

Bookkeeping

Payroll administration

Xero

MS Office / Google Workspace

Communication

Attention to detail

Confidentiality

Prioritisation

Hands-on

Tools

Xero

Job description

Partale Talent Pty Ltd in Sydney CBD is seeking an Executive Assistant to support the Managing Director and leadership team. The role spans executive support, bookkeeping, payroll administration and operational coordination to keep a growing logistics business running smoothly.

You will work with external accountants and advisers, manage confidential records and help scale administrative systems as the business expands.