Strategic Executive Assistant to MD | Finance & Ops

Partale; Sydney; On-site; AUD 90,000 - 125,000; Full time

Benefits offered by this job

Diverse role spanning admin, finance,

Exposure to senior leadership

Career growth opportunities

Entrepreneurial environment

Long-term progression

Job summary

Partale seeks an experienced Executive Assistant to support the Managing Director and leadership team from Sydney CBD. The role combines executive support, bookkeeping, payroll administration and operational coordination to keep the business running smoothly.

You will work across admin, finance, payroll and commercial support, with potential to evolve into broader finance or leadership responsibilities as the company grows. A dynamic, entrepreneurial environment awaits.

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Executive Coordinator, Finance Administrator, Bookkeeper or similar senior business support role.
• Strong bookkeeping experience including accounts payable, accounts receivable, reconciliations, invoicing and expense management.
• Practical payroll administration experience, including superannuation and employee record management.
• Experience using Xero or similar cloud-based accounting platform.
• Strong Microsoft Office and Google Workspaces skills, particularly across Excel, Word, PowerPoint and calendar management.
• Excellent written and verbal communication skills.
• High attention to detail with strong organisational and task management capabilities.
• Ability to handle confidential information with professionalism, discretion and sound judgement.
• Proven ability to manage competing priorities while maintaining accuracy and attention to detail.
• A practical, hands-on approach with a willingness to take ownership and contribute where ever required.

Responsibilities

• Executive support: manage diary, travel, meetings, correspondence for MD and leadership team.
• Finance: handle AP/AR, invoicing, expenses, bank reconciliations, cashflow reporting.
• Payroll: process payroll, leave, superannuation, employee records.
• Commercial operations: tender/admin support, contracts, reporting dashboards, project coordination.

Skills

Executive support

Office management

Bookkeeping

Payroll administration

Xero

Microsoft Office

Google Workspaces

Stakeholder management

Confidentiality

Tools

Xero

Microsoft Office

Google Workspaces

Job description

Partale seeks an experienced Executive Assistant to support the Managing Director and leadership team from Sydney CBD. The role combines executive support, bookkeeping, payroll administration and operational coordination to keep the business running smoothly.

You will work across admin, finance, payroll and commercial support, with potential to evolve into broader finance or leadership responsibilities as the company grows. A dynamic, entrepreneurial environment awaits.