Executive Assistant Cum Student Support Officer

Canterbury Institute of Management; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Canterbury Institute of Management (CIM) in Sydney CBD seeks an Executive Assistant to the CEO and Senior Executives who will also provide student support during non-peak times. This role requires discretion, diary management, travel coordination across time zones, and the ability to prepare high-quality reports and marketing materials.

You will oversee the Student Management System, collaborate on expansion initiatives across NZ and the Pacific, and support CIM offshore staff while coordinating

Qualifications

• Proven experience as a Personal or Executive Assistant.
• Strong diary management and travel coordination across time zones.
• Excellent interpersonal, communication, and presentation skills.
• Demonstrated organizational skills and ability to manage multiple priorities.
• High attention to detail and adherence to deadlines.
• Proficiency in Microsoft Office Suite.
• Relevant qualifications and/or experience in an educational setting are highly regarded.

Responsibilities

• Manage the CEO's and other top executives' correspondence and documentation across CIM and partner locations.
• Prepare and forward enrolment and facilities management documents to relevant teams.
• Generate and present marketing material and financial reports to the CEO.
• Oversee the Student Management System, including PRISMS reports and risk analysis.
• Coordinate with expansion initiatives in New Zealand, Pacific Islands, and Asia.
• Provide training and support to CIM offshore staff.
• Handle travel, finance payments, IT concerns, and NAB portal payments.
• Conduct audits of reports as needed.
• Support CIM committees by organizing meetings, agendas and minutes.
• Monitor student welfare by reviewing attendance and academic performance, and coordinate referrals.

Skills

Diary management

Travel coordination

Interpersonal skills

Presentation skills

Organizational skills

Attention to detail

Microsoft Office

Education

Relevant qualifications in education

Tools

NAB portals

Job description

Executive Assistant Cum Student Support Officer

Canterbury Institute of Management – Sydney CBD NSW

Canterbury Institute of Management (CIM) is an accredited Institute of Higher Education with campuses in Sydney (NSW), Darwin (NT), and Melbourne (VIC). We are seeking an Executive Assistant to the CEO and Senior Executives, who will also provide student support during non-peak times.

Key responsibilities

• Manage the CEO's and other top executives correspondence and documentation across all CIM and its partner office locations
• Prepare and forward enrolment and facilities management documents to relevant teams
• Generate and present quality marketing material and financial reports to the CEO
• Oversee the Student Management System, including PRISMS reports and risk analysis
• Coordinate with business expansion initiatives in New Zealand, Pacific Islands, and Asia
• Provide training and support to CIM offshore staff
• Handle travel, finance payments of CIM and associated companies, IT concerns, and payment processing via NAB portals
• Conduct audits of reports as needed
• Support CIM committees by organizing meetings, preparing agendas, and taking minutes
• Monitor student welfare by reviewing attendance and academic performance, providing support for at-risk students, and coordinating referrals

About you

• Proven experience as a Personal or Executive Assistant
• Ability to manage sensitive and confidential matters under pressure
• Strong proficiency in diary management and travel coordination across time zones
• Excellent interpersonal, communication, and presentation skills
• Demonstrated organizational skills and ability to manage multiple priorities
• High attention to detail and adherence to deadlines
• Proficiency in Microsoft Office Suite
• Relevant qualifications and/or experience in an educational setting are highly regarded
• High standard of professional conduct
• Permanent work rights in Australia are required

About us

Canterbury Institute of Management (CIM) is an accredited Institute of Higher Education with campuses in Sydney (NSW), Darwin (NT), and Melbourne (VIC).