Executive Assistant- Part time

Cor Cordis; Gold Coast City; On-site; AUD 40,000 - 60,000; Part time

Job summary

Cor Cordis is seeking an Executive Assistant on a part-time basis to support a Partner and the national administration team on the Gold Coast. The role involves diary management, travel coordination, document prep and data handling across multiple offices.

The position offers 25–30 hours per week, requiring strong organisational and communication skills, proficiency in MS Office, and the ability to work both independently and as part of a team.

Qualifications

• At least 3 years demonstrated experience in a similar role with office management and personal assistance responsibilities.
• Experience in a professional services firm is preferred.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Diary and meeting management including coordination of client events and meetings.
• Monitoring and management of Partner workflow requirements.
• Arranging frequent interstate and overseas travel, including flights, car/car hire, accommodation bookings and expenses.
• Preparation of confidential documents.
• Managing emails and communications as required.
• Assist Partners with administrative tasks such as timesheets and expenses.
• Maintaining training and CPD log for ASIC and other statutory requirements.
• Assist in the organisation and booking of catering of events and functions when required.
• Data management including editing contacts and referrer data and ensuring data integrity.
• Assistance and involvement with various projects and tasks within the firm as required.

Skills

Punctual

Organisational skills

Problem solving

Verbal & written communication

Attention to detail

MS Office

Flexibility

Relationship building

Teamwork

Quality standards

Tools

MS Word

Outlook

PowerPoint

Excel

Job description

Executive Assistant - Part time

Cor Cordis Burleigh Heads, Queensland, Australia

About this position

Cor Cordis is a leading independent business advisory firm with expertise in solving complex financial problems, with national presence across Melbourne, Perth, Brisbane, Gold Coast and Sydney.

We unpack the many complex challenges companies face when dealing with financial distress. From advisory to restructuring and turnaround to forensics and investigations and insolvency, our team of experts develops solutions to optimise financial recovery.

In your position of Executive Assistant, you will report to the Partner and will be responsible for the completion of various tasks and assignments consistent with providing business advisory services to a range of clients of various sizes and complexity.

You will be part of a national administration team and will have the opportunity to collaborate with your peers across our offices in Melbourne, Perth, Sydney and Brisbane.

This role forms part of a small team in the Gold Coast and will involve support of other team members when required. This is a part- time role requiring 25-30 hours per week.

Scope of the role

• Diary and meeting management including coordination of client events and meetings


• Monitoring and management of Partner workflow requirements


• Arranging frequent interstate and overseas travel, including flights, car/car hire, accommodation bookings and expenses.


• Preparation of confidential documents


• Managing emails and communications as required.


• Assist Partners with administrative tasks such as timesheets and expenses


• Maintaining training and CPD log for ASIC and other statutory requirements


• Assist in the organisation and booking of catering of events and functions when required


• Data management including editing contacts and referrer data and ensuring data integrity


• Assistance and involvement with various projects and tasks within the firm as required.

This role may be perfect for you if you have the following attributes:

• Punctual and reliable with a strong work ethic


• Excellent organisational and problem-solving skills and a positive can-do attitude


• High level verbal & written communication skills including an excellent phone and personal manner


• Excellent attention to detail and ability to multitask and prioritise work


• Strong working knowledge of MS Office Word, Outlook, Powerpoint and Excel


• Flexible and able to provide assistance to the team when needed


• Building relationships & networks


• Ability to work both independently and as part of a team


• Concern for quality & standards

Desired experience but not essential

• At least 3 years demonstrated experience in a similar role with office management and personal assistance responsibilities


• Experience in a corporate business or a professional services firm