Executive Assistant - Corporate Services

Endeavour; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Salary packaging up to $15,900 per yr

Pre-tax entertainment $2,650 per yr

Professional development

Employee Assistance Program

Corporate health insurance plans

Paid parental leave

Job summary

Endeavour Foundation is seeking an experienced Executive Assistant to provide proactive, high-level support to our Executive General Manager - Corporate Services, Strategy and Transformation and Chief Finance Officer. In this fast-paced role you will anticipate priorities, manage calendars, prepare presentations, and ensure executives are well prepared for meetings and external engagements.

You will coordinate complex scheduling, draft correspondence and reports, maintain documentation, and

Qualifications

• 5+ years’ experience as an Executive Assistant or similar to C-suite executives.
• Advanced organisational and time management skills.
• Experience coordinating executive correspondence and board materials.
• Proven ability to manage complex calendars.
• Exposure to strategy or transformation work is desirable.

Responsibilities

• Proactively manage executive calendars, emails, meetings and time.
• Prepare and coordinate executive correspondence, presentations, plans and reports.
• Ensure executives are briefed for meetings and liaise with senior leaders.
• Coordinate executive meetings, workshops and events and organise materials.
• Prepare agendas, record minutes and follow up on action owners.
• Support strategy and transformation project activities with documentation and updates.
• Handle confidential information with discretion and sound judgement.

Skills

Calendar management

Executive support

Communication

Time management

Discretion

MS Office

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Join#TeamPossible at Endeavour Foundation

Who are #teampossible?
At Endeavour Foundation, we’ve been committed to helping people with disabilities for over 75 years. Our purpose is simple: to turn possibilities into reality. We foster an inclusive culture that supports employee growth, learning, and performance. When you join us, you’re helping people with disabilities live, learn, work, and flourish. Our diverse team embodies this purpose every day—we call ourselves #teampossible!

Employee benefits include:

• Salary Packaging Benefits: Package up to$15,900 of your annual salary tax-free
• Additional$2,650 pre-tax income for entertainment expenses
• Ongoing professional development and diverse career opportunities
• Employee Assistance Program offering free, confidential counselling for staff and immediate family
• Corporate Health Insurance plans and partner discounts
• Paid parental leave

About The Role

We’re looking for an experiencedExecutive Assistant to provide proactive, high-level support to our Executive General Manager - Corporate Services, Strategy and Transformation and Chief Finance Officer. This is an exciting time to join Endeavour Foundation as we shape our future through strategy and transformation. Beyond day-to-day executive support, you’ll contribute to and support project related activities aligned with the EGM’s responsibilities. In this fast-paced role, you’ll anticipate priorities, keep actions moving and ensure executives are well prepared. Attention to detail, adaptability, confidentiality and discretion, together with sound judgement, are critical to success.

Key Responsibilities

• Proactively manage executive calendars, emails, meetings and time, anticipating needs and balancing competing business priorities
• Prepare, review and coordinate executive correspondence, presentations, business plans, reports and strategic plans, ensuring accuracy, attention to detail and timely delivery
• Ensure executives are briefed and prepared for upcoming meetings and events, liaising professionally with key executives, senior leaders and high-level external stakeholders
• Coordinate executive meetings, workshops and events, ensuring logistics and supporting materials are organised efficiently
• Prepare agendas, record minutes and decisions, and follow up with action owners to keep executive priorities and commitments on track
• Contribute to and support strategy and transformation project activities, including gathering information, preparing materials, maintaining documentation and assisting with progress updates for the EGM
• Handle sensitive business information and confidential materials with discretion, exercising sound judgement when communicating and managing access to information

Ideal Candidate Profile

• Anticipates executive needs, understands business priorities and takes initiative with sound judgement and minimal direction
• Exceptional attention to detail, with a strong focus on accuracy and clear, professional written and verbal communication
• Adaptable and proactive, with a positive, practical approach to change and the ability to balance evolving priorities in a fast-paced environment
• Demonstrates absolute confidentiality, discretion and integrity when handling sensitive information and executive matters
• Highly organised, with excellent time management and the ability to contribute to project activities and follow through on assigned tasks and commitments
• Tech-savvy and confident using the Microsoft Office suite and scheduling tools
• Reliable and resourceful, able to prioritise independently and recognise when matters require executive input or escalation

Experience Required

• 5+ years’ experience as an Executive Assistant or in a comparable role providing high-level support to C-suite executives or senior leaders in a fast-paced environment
• Advanced organisational and time management skills, with the ability to prioritise and manage multiple tasks and deadlines
• Extensive experience coordinating executive correspondence, papers and meetings for senior executives, a CEO and/or boards
• Proven ability to manage complex calendars
• Experience contributing to and supporting projects or business initiatives, including gathering information, preparing documentation and assisting with progress updates; exposure to strategy or transformation work is desirable

Why join us?
People with lived experience of disability or those caring for someone with a disability are strongly encouraged to apply—your experience is valued here. Endeavour Foundation is proud to promote diversity and inclusion across age, nationality, culture, ability, and identity—including Aboriginal and Torres Strait Islander peoples, CALD communities, LGBTQI+ people, and others. We’re committed to making our recruitment process accessible and supportive to all applicants.