Executive Assistant - Compliance, Legal and Risk

Gilbert + Tobin; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Parental leave up to 26 weeks

Additional annual leave

Cafeteria subsidy

Gym membership subsidy

End-of-trip facilities

Retail discounts

Social events

Job summary

Gilbert + Tobin in Sydney is seeking an Executive Assistant to support the General Counsel. This fast-paced, agile role is varied and involves assisting with legal, risk and compliance issues and maintaining Information Barriers.

You will collaborate with in-house lawyers and stakeholders, manage multiple tasks with discretion, provide training on policies, monitor firm registers and deliver high-quality administrative support.

Qualifications

• Previous administration experience in legal or professional services preferred.
• High level of attention to detail with strong communication and project management skills.
• Strong computer literacy and ability to learn new systems quickly.
• Passion for process improvement.
• Strong interpersonal and team-working skills.
• Client service ethic and ability to build relationships with stakeholders.
• Ability to manage confidential information with discretion.
• Ability to work autonomously and manage multiple tasks and stakeholders.

Responsibilities

• Assist with legal, risk and compliance issues affecting the firm.
• Assist with internal conflict clearing and resolution of conflicts.
• Manage establishment and maintenance of Information Barriers with in-house lawyers and stakeholders.
• Assist with the firm’s securities trading clearance process.
• Provide training on policies and procedures.
• Monitor and update firm registers.
• Support on risk and compliance projects and initiatives.
• Provide support to the General Counsel and assist with ad hoc admin duties.

Skills

Attention to detail

Communication

Project management

Tech literacy

Process improvement

Interpersonal skills

Client service

Discretion with confidential info

Autonomous work

Job description

About The Role

As the Executive Assistant to the General Counsel, you are a key part of Gilbert + Tobin’s compliance, legal and risk function. Operating in a fast-paced and agile environment, due to growth, this role is varied and will see you:

• Assist with legal, risk and compliance issues that affect the firm
• Assist with the internal conflict clearing process and the resolution of any identified conflicts
• Manage the establishment and maintenance of Information Barriers, collaborating with in-house lawyers and other stakeholders as needed
• Assist with the firm’s securities trading clearance process
• Provide training on policies and procedures
• Monitor and update multiple firm registers
• Support on a variety of risk and compliance issues and key projects and initiatives
• Provide support to the General Counsel and assist with ad hoc admin duties as and when required.

About You

We’re looking for someone who is keen to learn and to be involved in a broad range of activities and tasks and who is a great team player.

In addition, you will have:

• Previous administration experience, within a legal environment or in professional services is preferred
• A very high level of attention to detail and strong communication and project management skills
• Strong computer literacy with the ability to learn new systems quickly
• A passion for process improvement
• Strong interpersonal, collaboration and team working skills
• A strong client service ethic and the ability to build relationships with stakeholders
• The ability to manage confidential information with discretion
• The ability to work autonomously, manage multiple tasks and stakeholders with the confidence to ask for assistance when needed.

What We Offer You

Gilbert + Tobin offers a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, end-of-trip facilities, exclusive retail discounts, social events and much more. You can view our full list of benefits here: gtlaw.com.au/careers/benefits.

Our offices are based in beautiful sunlit open spaces with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.