Executive Assistant, Intellectual Property

Gilbert + Tobin Lawyers; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave (up to 26 weeks)

Annual leave

Gym membership

End-of-trip facilities

Retail discounts

Social events

Job summary

Gilbert + Tobin in Sydney invites an experienced Executive Assistant to join the IP group on a permanent basis, supporting one partner and a team of lawyers in IP Litigation.

The role covers diary management, billing, court filings, document control, client liaison, travel coordination, and ad hoc support in a collaborative, high-performing environment.

Gilbert + Tobin offers market remuneration and benefits including substantial parental leave, annual leave, gym membership, and more.

Qualifications

• Two or more years’ experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP.
• Excellent attention to detail and a strong focus on quality.
• Strong organisational skills and ability to meet strict deadlines.
• Excellent communication and interpersonal skills.
• A proactive, energetic and self-motivated approach.

Responsibilities

• Diary and inbox management
• Monthly billing, accounts reporting and financial management
• Assisting with court processes and filings
• Document and file management across multiple matters
• Liaising with clients, government bodies and external stakeholders
• Managing e-filing and other regulatory processes
• Coordinating travel, including flights and accommodation
• Providing general administrative and ad hoc support as required.

Skills

Legal secretary experience

Diary management

Communication skills

Organisation

Proactive attitude

Education

Secretarial/EA qualification

Tools

MS Office

Legal document management

Job description

About Gilbert + Tobin (G+T)

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About The Role

We are seeking a highly organised and motivated Executive Assistant to join our Intellectual Property (IP) group on a permanent basis. This varied role will see you provide dedicated support to one partner and a team of lawyers across IP Litigation within a collaborative and high-performing practice.

Your Responsibilities Will Include

• Diary and inbox management
• Monthly billing, accounts reporting and financial management
• Assisting with court processes and filings
• Document and file management across multiple matters
• Liaising with clients, government bodies and external stakeholders
• Managing e-filing and other regulatory processes
• Coordinating travel, including flights and accommodation
• Providing general administrative and ad hoc support as required.

About You

As an experienced Executive Assistant, ideally with a legal background, you will bring professionalism, initiative and a strong commitment to supporting a dynamic team.

You Will Also Have

• Two or more years’ experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP
• Excellent attention to detail and a strong focus on quality
• Strong organisational skills and ability to meet strict deadlines
• Excellent communication and interpersonal skills
• A proactive, energetic and self-motivated approach.

What we offer you

Gilbert + Tobin will offer you a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café and gym membership, end-of-trip facilities, exclusive retail discounts, social events and more benefits, which you can view here: http://bit.ly/GTFLYER

Our Sydney office is based in beautiful sunlit open planned offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.