Executive Assistant - Compliance, Legal and Risk

SmartRecruiters, Inc.; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Up to 26 weeks paid parental leave

Additional annual leave

Subsidised café

Subsidised gym membership

End-of-trip facilities

Exclusive retail discounts

Social events

Job summary

Gilbert + Tobin is seeking an Executive Assistant to the General Counsel in Sydney. In a fast-paced compliance, legal and risk environment, you will support the General Counsel and manage confidential information while coordinating with internal teams and external partners.

The role involves assisting with conflicts, information barriers, securities clearance, policy training, and maintaining firm registers, with opportunities to contribute to risk projects and process improvements.

Qualifications

• Experience in a legal environment or professional services preferred.
• Excellent attention to detail and communication skills.
• Ability to handle confidential information discreetly.
• Ability to work autonomously and manage multiple tasks.
• Strong client service mindset and relationship building.

Responsibilities

• Assist the General Counsel with administrative tasks and scheduling.
• Support the conflict clearance process and resolution of conflicts.
• Manage establishment and maintenance of Information Barriers with stakeholders.
• Assist with securities trading clearance processes.
• Deliver training on policies and procedures.
• Monitor and update firm registers.
• Support on risk and compliance projects and initiatives.
• Provide ad hoc administrative support as required.

Skills

Attention to detail

Communication skills

Project management

Confidentiality

Autonomous work style

Client service mindset

Stakeholder management

Process improvement

MS Office

Tools

MS Office

Legal case management software

Job description

Executive Assistant - Compliance, Legal and Risk

• Full-time
• Role category: Support
• Employment type: Permanent
• Work pattern: Full time
• Location: Sydney

About Gilbert + Tobin

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About the role

As the Executive Assistant to the General Counsel, you are a key part of Gilbert + Tobin’s compliance, legal and risk function. Operating in a fast-paced and agile environment, due to growth, this role is varied and will see you:

• Assist with legal, risk and compliance issues that affect the firm
• Assist with the internal conflict clearing process and the resolution of any identified conflicts
• Manage the establishment and maintenance of Information Barriers, collaborating with in-house lawyers and other stakeholders as needed
• Assist with the firm’s securities trading clearance process
• Provide training on policies and procedures
• Monitor and update multiple firm registers
• Support on a variety of risk and compliance issues and key projects and initiatives
• Provide support to the General Counsel and assist with ad hoc admin duties as and when required.

About you
We’re looking for someone who is keen to learn and to be involved in a broad range of activities and tasks and who is a great team player.
In addition, you will have:

• Previous administration experience, within a legal environment or in professional services is preferred
• A very high level of attention to detail and strong communication and project management skills
• Strong computer literacy with the ability to learn new systems quickly
• A passion for process improvement
• Strong interpersonal, collaboration and team working skills
• A strong client service ethic and the ability to build relationships with stakeholders
• The ability to manage confidential information with discretion
• The ability to work autonomously, manage multiple tasks and stakeholders with the confidence to ask for assistance when needed.

What we offer you

Gilbert + Tobin offers a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, end-of-trip facilities, exclusive retail discounts, social events and much more. You can view our full list of benefits here: gtlaw.com.au/careers/benefits .

Our offices are based in beautiful sunlit open spaces with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.