Executive Assistant - Compliance, Legal and Risk

Xapply; Sydney; On-site; AUD 68,000 - 92,000; Full time

Benefits offered by this job

Parental leave (up to 26 weeks)

Gym membership subsidy

End-of-trip facilities

Exclusive retail discounts

Job summary

Gilbert + Tobin in Sydney seeks an Executive Assistant to the General Counsel to support the firm’s compliance, legal and risk function in a fast-paced environment.

You will assist with conflicts, information barriers, and the securities trading clearance process while providing training and keeping key registers up to date. The role emphasizes discretion, teamwork, and superior administrative skills.

Qualifications

• Experience in administration within a legal or professional services environment.
• Excellent attention to detail and strong communication and project management.
• Proficient computer literacy and quick to learn new systems.
• Interest in process improvement.
• Strong interpersonal, collaboration, and teamwork skills.
• Customer service mindset and ability to build stakeholder relationships.
• Ability to handle confidential information discreetly.
• Ability to work autonomously with multiple tasks.

Responsibilities

• Assist with legal, risk and compliance issues affecting the firm.
• Assist with internal conflict clearing and resolution of conflicts.
• Establish and maintain Information Barriers with in-house lawyers.
• Assist with securities trading clearance process.
• Provide training on policies and procedures.
• Monitor and update firm registers.
• Support General Counsel and assist with ad hoc admin duties.

Skills

Attention to detail

Communication skills

Project management

Discretion with confidential info

Teamwork

Client service

Autonomous working

Tools

MS Office

Information Barriers systems

Job description

About Gilbert + Tobin

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today's increasingly complex world.

We are purpose-built for our clients' most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T's journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it's possible to be.

About the role

As the Executive Assistant to the General Counsel, you are a key part of Gilbert + Tobin's compliance, legal and risk function. Operating in a fast-paced and agile environment, due to growth, this role is varied and will see you:

• Assist with legal, risk and compliance issues that affect the firm
• Assist with the internal conflict clearing process and the resolution of any identified conflicts
• Manage the establishment and maintenance of Information Barriers, collaborating with in-house lawyers and other stakeholders as needed
• Assist with the firm's securities trading clearance process
• Provide training on policies and procedures
• Monitor and update multiple firm registers
• Support on a variety of risk and compliance issues and key projects and initiatives
• Provide support to the General Counsel and assist with ad hoc admin duties as and when required.

About you

We're looking for someone who is keen to learn and to be involved in a broad range of activities and tasks and who is a great team player.

In addition, you will have:

• Previous administration experience, within a legal environment or in professional services is preferred
• A very high level of attention to detail and strong communication and project management skills
• Strong computer literacy with the ability to learn new systems quickly
• A passion for process improvement
• Strong interpersonal, collaboration and team working skills
• A strong client service ethic and the ability to build relationships with stakeholders
• The ability to manage confidential information with discretion
• The ability to work autonomously, manage multiple tasks and stakeholders with the confidence to ask for assistance when needed.

What we offer you

Gilbert + Tobin offers a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks' paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, end-of-trip facilities, exclusive retail discounts, social events and much more. You can view our full list of benefits here: gtlaw.com.au/careers/benefits.

Our offices are based in beautiful sunlit open spaces with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.