Executive Assistant, Legal & Compliance Risk

SmartRecruiters, Inc.; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Up to 26 weeks paid parental leave

Additional annual leave

Subsidised café

Subsidised gym membership

End-of-trip facilities

Exclusive retail discounts

Social events

Job summary

Gilbert + Tobin is seeking an Executive Assistant to the General Counsel in Sydney. In a fast-paced compliance, legal and risk environment, you will support the General Counsel and manage confidential information while coordinating with internal teams and external partners.

The role involves assisting with conflicts, information barriers, securities clearance, policy training, and maintaining firm registers, with opportunities to contribute to risk projects and process improvements.

Qualifications

• Experience in a legal environment or professional services preferred.
• Excellent attention to detail and communication skills.
• Ability to handle confidential information discreetly.
• Ability to work autonomously and manage multiple tasks.
• Strong client service mindset and relationship building.

Responsibilities

• Assist the General Counsel with administrative tasks and scheduling.
• Support the conflict clearance process and resolution of conflicts.
• Manage establishment and maintenance of Information Barriers with stakeholders.
• Assist with securities trading clearance processes.
• Deliver training on policies and procedures.
• Monitor and update firm registers.
• Support on risk and compliance projects and initiatives.
• Provide ad hoc administrative support as required.

Skills

Attention to detail

Communication skills

Project management

Confidentiality

Autonomous work style

Client service mindset

Stakeholder management

Process improvement

MS Office

Tools

MS Office

Legal case management software

Job description

Gilbert + Tobin is seeking an Executive Assistant to the General Counsel in Sydney. In a fast-paced compliance, legal and risk environment, you will support the General Counsel and manage confidential information while coordinating with internal teams and external partners.

The role involves assisting with conflicts, information barriers, securities clearance, policy training, and maintaining firm registers, with opportunities to contribute to risk projects and process improvements.