Strategic Executive Assistant for General Counsel

Xapply; Sydney; On-site; AUD 68,000 - 92,000; Full time

Benefits offered by this job

Parental leave (up to 26 weeks)

Gym membership subsidy

End-of-trip facilities

Exclusive retail discounts

Job summary

Gilbert + Tobin in Sydney seeks an Executive Assistant to the General Counsel to support the firm’s compliance, legal and risk function in a fast-paced environment.

You will assist with conflicts, information barriers, and the securities trading clearance process while providing training and keeping key registers up to date. The role emphasizes discretion, teamwork, and superior administrative skills.

Qualifications

• Experience in administration within a legal or professional services environment.
• Excellent attention to detail and strong communication and project management.
• Proficient computer literacy and quick to learn new systems.
• Interest in process improvement.
• Strong interpersonal, collaboration, and teamwork skills.
• Customer service mindset and ability to build stakeholder relationships.
• Ability to handle confidential information discreetly.
• Ability to work autonomously with multiple tasks.

Responsibilities

• Assist with legal, risk and compliance issues affecting the firm.
• Assist with internal conflict clearing and resolution of conflicts.
• Establish and maintain Information Barriers with in-house lawyers.
• Assist with securities trading clearance process.
• Provide training on policies and procedures.
• Monitor and update firm registers.
• Support General Counsel and assist with ad hoc admin duties.

Skills

Attention to detail

Communication skills

Project management

Discretion with confidential info

Teamwork

Client service

Autonomous working

Tools

MS Office

Information Barriers systems

Job description

Gilbert + Tobin in Sydney seeks an Executive Assistant to the General Counsel to support the firm’s compliance, legal and risk function in a fast-paced environment.

You will assist with conflicts, information barriers, and the securities trading clearance process while providing training and keeping key registers up to date. The role emphasizes discretion, teamwork, and superior administrative skills.