Executive Assistant Chief Medical Officer

Western District Health Service; Balmoral; On-site; AUD 38,000 - 54,000; Full time

Benefits offered by this job

Monthly ADO

Salary packaging

Generous leave entitlements

Executive exposure

Job summary

Western District Health Service is seeking an organised and proactive Executive Assistant to the Chief Medical Officer on a fixed-term 10-month contract. The role provides executive support to the CMO and coordinates education, orientation and development activities for the medical workforce within a rural health service.

You will work closely with executive leaders, visiting medical officers and the Learning & Capability team to ensure smooth operations and exceptional support across the

Qualifications

• Experience providing high-level administrative support to executives.
• Strong organisational and time management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Provide comprehensive executive support including calendar management, meeting coordination and minute taking.
• Support governance, policy review, risk management and organisational reporting.
• Coordinate medical workforce inductions, rotations and education activities with Learning & Capability team.
• Facilitate communication between medical staff, executive leadership and stakeholders.
• Provide administrative support for projects and continuous improvement within Medical Services portfolio.

Skills

Executive support

Calendar management

Meeting coordination

Minute taking

Governance

Stakeholder engagement

MS Office

Education coordination

Time management

Tools

None

Job description

Executive Assistant Chief Medical Officer

$33.38 per hour + Super + Salary Packaging

Executive Assistant Chief Medical Officer

Medical Services | Western District Health Service

• Fixed Term Full Time | 10 Month Contract
• 80 hours per fortnight with a Monthly ADO
• Hamilton, Victoria
• $33.38 per hour + Super + Salary Packaging Benefits
• Join a values-driven organisation supporting executive leadership and medical workforce education across a growing rural health service

Make a real impact behind the scenes

Western District Health Service is seeking a highly organised and proactive Executive Assistant Chief Medical Officer to join our Medical Services team on a 10-month fixed-term basis.

This diverse and rewarding role provides executive support to the Chief Medical Officer while also playing an important role in coordinating education, orientation and development activities for our medical workforce. You'll work closely with executive leaders, visiting medical officers, the Learning & Capability team and stakeholders across the organisation to ensure smooth operations and exceptional support.

If you enjoy variety, thrive in a fast-paced environment and take pride in helping leaders and teams succeed, we'd love to hear from you.

What You’ll Be Doing

Executive Support

Provide comprehensive executive support including calendar management, meeting coordination, agenda preparation, minute taking, correspondence management and prioritisation of key activities.

Governance & Administration

Support governance, policy review, risk management activities and organisational reporting requirements while ensuring administrative processes operate efficiently.

Medical Workforce Education

Coordinate medical workforce inductions, rotations and education activities in partnership with the Learning & Capability team, contributing to positive learning experiences and outcomes.

Communication & Stakeholder Engagement

Facilitate communication between medical staff, executive leadership, internal departments and external stakeholders while maintaining strong professional relationships.

Project & Process Support

Provide administrative support for projects, service development initiatives and continuous improvement activities across the Medical Services portfolio.

What You Bring

• Demonstrated experience supporting executives and providing high-level administrative support
• Excellent organisational and time management skills
• Strong verbal and written communication skills
• Ability to manage competing priorities and meet deadlines
• High level of professionalism, discretion and confidentiality
• Experience preparing reports, agendas, minutes and correspondence
• Strong Microsoft Office and computer skills
• Ability to work collaboratively across teams and departments
• Demonstrated initiative and commitment to continuous improvement
• Current Driver's Licence
• NDIS Worker Screening Check
• Working With Children Check
• Rights to work in Australia

Why Join Western District Health Service?

About Us

At Western District Health Service, we pride ourselves on our strong teamwork and our shared commitment to providing person-centred, high-quality healthcare to communities across the Southern Grampians and Glenelg regions. We encourage and celebrate diversity, inclusion and accessibility and are dedicated to living our values of Integrity, Innovation, Collaboration, Accountability, Respect and Empathy.

Discover Life in Hamilton

Hamilton offers an outstanding regional lifestyle with affordable living, excellent schools, modern facilities and easy access to the Grampians National Park and Victoria's spectacular southwest coastline.

To learn more about WDHS, visit: https://wdhs.net/v2/about-us/

To explore the region, visit: https://wdhs.net/v2/home/careers/community-information/

What We Offer

• Monthly Accrued Day Off (ADO)
• Salary packaging benefits
• Generous leave entitlements
• Opportunity to work closely with executive leadership
• Diverse role spanning executive support and medical workforce education
• Supportive and collaborative team environment
• Meaningful work within a respected rural health service
• Excellent work-life balance in a welcoming regional community

Applications close: 18th of November 2026

Applications will be reviewed as received. Early applications are encouraged.

Western District Health Service is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive and culturally safe workplace where everyone feels valued and respected.

We encourage applications from Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, and people living with disability.

If you require support or adjustments during the recruitment process, please contact our People & Capability team on ••••@wdhs.net .

Successful applicants will be required to hold or obtain the relevant mandatory checks and meet WDHS compliance requirements as a condition of employment.