Executive Assistant CEO

Youi Pty Ltd; Sunshine Coast Regional; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Annual reviews

22 days leave

Food trucks & celebrations

Wellbeing programs

Job summary

Youi Pty Ltd is seeking an experienced Executive Assistant to support our CEO and collaborate with senior leaders across the business. The role focuses on creating clarity, structure and momentum, managing priorities, and delivering high-quality executive support in a fast-paced environment.

You'll coordinate calendars, prepare board-quality materials, arrange travel, and drive key initiatives forward from day one.

Qualifications

• 5+ years' experience supporting C-suite executives within a corporate environment.
• Advanced Microsoft 365 capability, particularly Outlook, Word and PowerPoint.
• Exceptional organisation, planning and time-management skills.
• Strong communication skills with the ability to engage confidently with senior stakeholders.
• The ability to manage competing priorities, ambiguity and changing demands.
• A proactive mindset, strong judgement and a genuine sense of ownership.
• High levels of professionalism, discretion and confidentiality at all times.

Responsibilities

• Managing the CEO's calendar, priorities, commitments and deadlines.
• Preparing executive presentations, board-quality materials, meeting agendas and minutes.
• Coordinating key meetings and ensuring follow-up actions are delivered.
• Organising Executive Leadership Team and Senior Leadership Team events, workshops and offsites.
• Managing travel arrangements, expense reconciliations and executive administration.
• Building productive relationships with stakeholders across the business and externally.
• Supporting the smooth operation of the CEO Office through proactive planning and coordination.

Skills

Executive support

Organization

Communication

Tools

Microsoft 365

Job description

You'll love this role if you're an experienced Executive Assistant who takes pride in creating clarity, structure and momentum for senior leaders, and you're looking for the opportunity to support a CEO within one of Australia's leading challenger brands.

This is a permanent opportunity for someone who already knows what exceptional executive support looks like and wants to bring that expertise to a role with real visibility, trust and impact. You'll be supporting our CEO while working closely with senior leaders across the business, helping ensure priorities stay on track and important initiatives keep moving forward.

At Youi, our Executive Assistants are trusted professionals who bring organisation, judgement and calm to fast-paced environments. You'll have the autonomy to own your space, manage competing priorities and make sound decisions, while helping create a seamless experience for those you support.

From day one, you'll be managing complex priorities, coordinating executive activities and building strong relationships across the business. You'll work closely with our Executive Leadership Team, wider EA network and key stakeholders, ensuring the CEO Office operates effectively and efficiently.

What you'll be doing

• Managing the CEO's calendar, priorities, commitments and deadlines
• Preparing executive presentations, board-quality materials, meeting agendas and minutes
• Coordinating key meetings and ensuring follow-up actions are delivered
• Organising Executive Leadership Team and Senior Leadership Team events, workshops and offsites
• Managing travel arrangements, expense reconciliations and executive administration
• Building productive relationships with stakeholders across the business and externally
• Supporting the smooth operation of the CEO Office through proactive planning and coordination

What great looks like

• 5+ years' experience supporting C-suite executives within a corporate environment
• Advanced Microsoft 365 capability, particularly Outlook, Word and PowerPoint
• Exceptional organisation, planning and time-management skills
• Strong communication skills with the ability to engage confidently with senior stakeholders
• The ability to manage competing priorities, ambiguity and changing demands
• A proactive mindset, strong judgement and a genuine sense of ownership
• High levels of professionalism, discretion and confidentiality at all times

What you'll get

• Annual salary reviews
• Time off you can plan around 22 days annual leave
• A workplace you can feel Food trucks, themed days and team celebrations that bring real energy to the day
• Practical benefits that support you day to day Free skin checks, flu jabs, wellbeing sessions, discounted gym access and discounted Youi insurance

Ways of working

• Primarily office-based, working closely with the CEO and Executive Leadership Team
• Based at Youi Head Office on the Sunshine Coast

Why Youi?

We're here to make insurance more human and provide a better alternative for our customers. As a challenger brand, we question the status quo to support people when life doesn't go to plan, with real people helping real customers at the moments that matter most.

It's also a place where you can make your mark. We grow our own people here, with clear pathways, structured development and hands-on coaching helping many team members step into leadership roles across the business.

We're a performance-driven business, and effort doesn't go unnoticed. Results are recognised and rewarded through incentives, everyday shout-outs and programs like Youi Stars. You'll also see clear direction from senior leaders, with a strong focus on what matters most and a drive to get results without distractions. As more customers choose Youi, we keep growing, creating new roles and real opportunities to build your career over time.

Work that's a bit more you-shaped.