Executive Assistant to the CEO

Youi; Sunshine Coast Regional; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Clear pay with annual salary reviews

22 days annual leave + rostered days/fl

Flexible leave arrangements

Food trucks, themed days and team picn

Leadership coaching and growth

Wellbeing & health benefits (skinCheck

Discounted gym access and Youi insur.

Job summary

Youi on the Sunshine Coast is seeking an experienced Executive Assistant to be at the centre of leadership activity, turning complexity into order and helping the CEO stay focused on priorities. You will partner with the Executive Leadership Team, coordinate calendars, prepare board-quality materials and ensure smooth executive operations in a fast-paced environment.

The role requires proactive, highly organised professionals who communicate clearly and maintain discretion, with 5+ years

Qualifications

• 5+ years of experience supporting C-suite executives in a corporate setting.
• Advanced proficiency with Microsoft 365, especially Outlook, Word and PowerPoint.
• Exceptional organisation, planning and time-management skills.
• Strong communication skills with senior stakeholders.
• Ability to manage competing priorities, ambiguity and changing demands.
• Proactive mindset, good judgement and sense of ownership.
• High levels of professionalism, discretion and confidentiality at all times.

Responsibilities

• Managing the CEO's calendar, priorities, commitments and deadlines.
• Preparing executive presentations, board-quality materials, meeting agendas and minutes.
• Coordinating key meetings and ensuring follow-up actions are delivered.
• Organising Executive Leadership Team and Senior Leadership Team events and offsites.
• Managing travel arrangements and expense reconciliations.
• Building relationships with stakeholders across the business and externally.
• Supporting the CEO Office operations through proactive planning and coordination.

Skills

5+ years experience supporting C-suite

Advanced Microsoft 365

Organisational & time management

Communication with senior stakeholders

Prioritisation under ambiguity

Proactive mindset & ownership

Discretion & confidentiality

Tools

Microsoft 365 Suite

Job description

You'll love this role if you're an experienced Executive Assistant who enjoys being at the centre of what's happening, creating structure from complexity and helping senior leaders stay focused on what matters most.

This role suits someone who takes pride in being organised, proactive and two steps ahead. You'll be supporting Youi's CEO, working closely with the Executive Leadership Team and key stakeholders across the business to ensure priorities stay on track and important initiatives continue moving forward.

The pace can shift quickly. Priorities change, calendars move, and new requests can emerge with little notice. Success comes from knowing how to manage competing demands, exercise sound judgement and create calm amongst complexity without losing attention to detail.

You'll have the support of an established Executive Assistant network, exposure to senior leaders across the business and the opportunity to contribute to work that impacts teams, customers and business outcomes.

What you'll be doing

• Managing the CEO's calendar, priorities, commitments and deadlines
• Preparing executive presentations, board-quality materials, meeting agendas and minutes
• Coordinating key meetings and ensuring follow-up actions are delivered
• Organising Executive Leadership Team and Senior Leadership Team events, workshops and offsites
• Managing travel arrangements, expense reconciliations and executive administration
• Building productive relationships with stakeholders across the business and externally
• Supporting the smooth operation of the CEO Office through proactive planning and coordination

What great looks like

• 5+ years' experience supporting C-suite executives within a corporate environment
• Advanced Microsoft 365 capability, particularly Outlook, Word and PowerPoint
• Exceptional organisation, planning and time-management skills
• Strong communication skills with the ability to engage confidently with senior stakeholders
• The ability to manage competing priorities, ambiguity and changing demands
• A proactive mindset, strong judgement and a genuine sense of ownership
• High levels of professionalism, discretion and confidentiality at all times

What you'll get

• Clear pay
  Annual salary reviews.
• Time off you can plan around
  22 days annual leave, plus rostered days off or flexibility depending on your role.
• A workplace you can feel
  Food trucks, themed days and team celebrations that bring real energy to the day.
• Leaders who back your growth
  Clear direction, regular coaching and real opportunities to grow.
• Practical benefits that support you day to day
  Free skin checks, flu jabs, wellbeing sessions, discounted gym access and discounted Youi insurance.
• Work that has real purpose
  Helping customers get back on track when life doesn't go to plan.

Ways of working

• Primarily office-based, working closely with the CEO and Executive Leadership Team
• Based at Youi Head Office on the Sunshine Coast

Ready?

Why Youi?

We're here to make insurance more human and provide a better alternative for our customers. As a challenger brand, we question the status quo to support people when life doesn't go to plan, with real people helping real customers at the moments that matter most.

It's also a place where you can make your mark. We grow our own people here, with clear pathways, structured development and hands-on coaching helping team members build meaningful careers.

We're a performance-driven business, and effort doesn't go unnoticed. Results are recognised and rewarded through incentives, everyday shout-outs and programs like Youi Stars.

As more customers choose Youi, we keep growing, creating new roles and real opportunities to build your career over time.

Work that's a bit more you-shaped.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Youi stands for You Insured. There is nothing abstract about it. You are at the centre of our brand. We've built everything from our name to our products around you and your needs.

What makes us unique are the people we employ and the people we insure. We recruit people with different skill sets, perspectives and experiences. We insure people who live in all sorts of different houses and who drive all sorts of different cars in all sorts of different ways. Because at the end of the day, what makes us unique, is you.

Youi stands for You Insured. There is nothing abstract about it. You are at the centre of our brand. We've built everything from our name to our products around you and your needs.

What makes us unique are the people we employ and the people we insure. We recruit people with different skill sets, perspectives and experiences. We insure people who live in all sorts of different houses and who drive all sorts of different cars in all sorts of different ways. Because at the end of the day, what makes us unique, is you.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

Researching careers? Find all the information and tips you need on career advice.