Executive Assistant to Leadership - Calendar Master

Arventa Pty Ltd; Canberra; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

KPIs-focused role

Supportive team culture

AI-powered tools

Modern office environment

Career progression

Job summary

Arventa Pty Ltd in Turner, Canberra, is seeking an experienced Executive Assistant to provide high-quality administrative support across the business. You will manage calendars, meetings, inquiries and records, supporting the leadership team and coordinating with customers, suppliers and internal staff.

You will be highly organised, proactive and able to take ownership of tasks, with strong communication skills and discretion.

Qualifications

• And previous experience in executive/administration support roles.
• Strong calendar, meeting and inbox management experience.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Professional telephone manner.
• Experience dealing with customers, clients or external stakeholders.
• Attention to detail and accurate record keeping.
• Ability to manage multiple priorities and changing demands.
• Note taking and tracking follow-up actions.
• Competent with Outlook, Word, Excel and PowerPoint.
• Experience using CRM or customer management systems would be highly regarded.
• High level of professionalism and discretion with confidential information.
• Ability to work independently and take initiative.

Responsibilities

• Manage and coordinate calendars, meetings and appointments for leadership team.
• Monitor shared inboxes, prioritise and respond or follow up.
• Review incoming enquiries and ensure prompt acknowledgement and action.
• Contact customers and prospective customers by phone and email to arrange meetings and follow-ups.
• Coordinate meetings between customers, internal staff and leadership team.
• Prepare and send information, documents, invitations and follow-up correspondence.
• Attend meetings, take notes and record key decisions and actions.
• Track outstanding meeting actions and follow-up with relevant staff.
• Maintain customer, enquiry and activity records in CRM and other systems.
• Assist with agendas, correspondence, briefing notes, reports and other documents.
• Screen and prioritise incoming calls, emails and requests.
• Assist with general office administration and record keeping.
• Coordinate travel and logistical arrangements when required.
• Liaise with customers, suppliers and external stakeholders.
• Provide general administrative support across the business.
• Assist with ad hoc projects and coordination activities.

Skills

Calendar management

Inbox management

Communication

Customer contact

Note taking

MS Office

CRM systems

Discretion

Independence

Prioritisation

Tools

Microsoft Office

CRM systems

Job description

Arventa Pty Ltd in Turner, Canberra, is seeking an experienced Executive Assistant to provide high-quality administrative support across the business. You will manage calendars, meetings, inquiries and records, supporting the leadership team and coordinating with customers, suppliers and internal staff.

You will be highly organised, proactive and able to take ownership of tasks, with strong communication skills and discretion.