Executive Assistant – Business Operations & Development (Mandarin Bilingual)

Solar Panel Install Pty Ltd; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Direct Mentorship

Accelerated Career Development

International Exposure

Job summary

Solar Panel Install Pty Ltd in Silverwater, NSW, is seeking an Executive Assistant – Business Operations & Development (Mandarin bilingual) to work closely with the business owner. This role blends operations, sales, recruitment, and marketing support, with a clear path to leadership as the business scales.

You will coordinate daily operations, manage communications, assist with procurement and data analysis, and help develop growth initiatives across our renewable energy and smart home

Qualifications

• Fluent spoken and written English and Mandarin.
• Strong communication, interpersonal and negotiation skills.
• Confident approaching strangers, building relationships and initiating conversations.
• Commercial awareness and a natural interest in sales and business.
• Excellent problem-solving ability and sound judgement.
• Strong Excel skills, including formulas, data analysis and reporting.
• Highly organised, detail-oriented and capable of managing multiple priorities.
• Self-motivated, resilient and comfortable working in a fast-paced environment.
• Strong work ethic, accountability and willingness to take ownership.
• Ability to work weekends when required for business events, with alternative weekdays off.

Responsibilities

• Sales & Business Development: Engage confidently with potential customers, partners and stakeholders.
• Generation of leads through face-to-face marketing, networking and outreach.
• Conduct sales conversations, handle objections and close deals.
• Negotiate commercial terms with customers, suppliers and business partners.
• Identify new revenue opportunities and contribute to growth strategies.

Skills

Fluent English

Mandarin

Communication

Negotiation

Excel

Organised

Tools

Excel

Job description

Executive Assistant – Business Operations & Development (Mandarin Bilingual)

Solar Panel Install Pty Ltd - Silverwater NSW

Future Leadership Opportunity | Early Career | Fresh Graduate Welcome | Renewable Energy & Smart Home Technology

Employment Type: Full-Time
Language Requirements: Fluent English and Mandarin (Essential)
Industry: Renewable Energy | Residential Battery Storage | Smart Home Technology

Future Leadership Opportunity | Early Career | Fresh Graduate Welcome | Renewable Energy & Smart Home Technology

Employment Type: Full-Time
Language Requirements: Fluent English and Mandarin (Essential)
Industry: Renewable Energy | Residential Battery Storage | Smart Home Technology

About Us

We are a fast-growing global renewable energy and smart home technology company, specialising in residential battery storage systems and intelligent home furniture.

With an international presence and ambitious expansion plans, we are committed to delivering innovative products, building exceptional teams and creating a business that leads the future of sustainable living.

As our business continues to grow, we are looking for an exceptional individual to work directly alongside the business owner, gain exposure to all aspects of the company and develop into a future leadership position.

The Opportunity

This is not a traditional Executive Assistant role.

We are looking for someone ambitious, commercially minded, highly capable and hungry to learn.

You will work closely with the business owner across sales, recruitment, team management, marketing operations, procurement and business development.

Initially, you will be involved in day-to-day business operations, solving problems and executing projects. As you demonstrate your capability, judgement and reliability, you will progressively take on greater responsibilities, including representing the business owner in operational and commercial matters.

Our goal is to develop someone who can eventually lead teams, manage business functions and make important decisions independently.

We value attitude, intelligence, initiative and potential over years of experience.

Key Responsibilities

1. Sales & Business Development

• Engage confidently with potential customers, partners and stakeholders.
• Generate leads through face-to-face marketing, networking and business outreach.
• Conduct sales conversations, handle objections and close deals.
• Negotiate commercial terms with customers, suppliers and business partners.
• Identify new revenue opportunities and contribute to business growth strategies.

2. Recruitment & People Management

• Interview, assess and recruit suitable candidates.
• Identify individuals with strong potential, work ethic and cultural alignment.
• Support onboarding, training and mentoring of new team members.
• Monitor team performance, provide constructive feedback and help improve productivity.
• Develop the confidence and leadership skills to manage teams independently.

3. Business Operations & Problem Solving

• Work closely with the business owner to coordinate daily business operations.
• Identify operational inefficiencies and implement practical solutions.
• Take ownership of challenges and drive them through to resolution.
• Coordinate between sales, marketing, administration and operational teams.
• Gradually assume responsibility for business decisions and project execution.

4. Event Marketing & Procurement

• Coordinate offline marketing events, promotional activities and staff scheduling.
• Manage marketing materials, promotional equipment, inventory and logistics.
• Source suppliers, negotiate pricing and manage procurement.
• Coordinate venue bookings, event preparation and operational requirements.
• Monitor event performance and recommend improvements.

5. Data Analysis & Strategic Planning

• Maintain and analyse sales performance, leads, commissions and operational data using Excel.
• Develop reports, dashboards and performance tracking systems.
• Identify trends, operational issues and opportunities for improvement.
• Support budgeting, cost analysis and business planning.
• Assist the business owner with evaluating and implementing growth initiatives.

Who We're Looking For

We are looking for a high-potential individual who possesses the following qualities:

Essential Requirements

• Fluent spoken and written English and Mandarin.
• Strong communication, interpersonal and negotiation skills.
• Confident approaching strangers, building relationships and initiating conversations.
• Commercial awareness and a natural interest in sales and business.
• Excellent problem-solving ability and sound judgement.
• Strong Excel skills, including formulas, data analysis and reporting.
• Highly organised, detail-oriented and capable of managing multiple priorities.
• Self-motivated, resilient and comfortable working in a fast-paced environment.
• Strong work ethic, accountability and willingness to take ownership.
• Ability to work weekends when required for business events, with alternative weekdays off.

Highly Regarded But Not Essential

• Previous experience in sales, recruitment, operations or team leadership.
• Experience coordinating events or managing projects.
• Demonstrated entrepreneurial mindset or experience running a small business.
• Strong analytical thinking and ability to interpret business data.
• Experience mentoring or supervising team members.

You don't need 10 years of experience. You need the intelligence, ambition and determination to achieve what others cannot. Fresh graduate welcomed.

What We Offer

• Direct Mentorship: Work directly alongside the business owner and learn how a growing international business operates.
• Real Responsibility: Take ownership of meaningful projects rather than simply completing administrative tasks.
• Accelerated Career Development: Opportunity to progress into management and senior leadership based on demonstrated performance.
• International Exposure: Work within a business operating across global markets.
• Commercial Experience: Gain hands-on exposure to sales, negotiations, recruitment, operations and strategic planning.
• Performance Recognition: Your contributions, initiative and results will be recognised and rewarded.

Our Ideal Candidate

You are someone who sees challenges as opportunities.

You don't wait to be told what to do. You identify problems, find solutions and take action.

You are equally comfortable approaching a stranger, negotiating with a supplier, interviewing a candidate or analysing a spreadsheet.

You are ambitious, adaptable and eager to develop into a business leader.

Most importantly, you are looking for more than just a job - you are looking for an opportunity to build a career, develop your capabilities and grow with a business.