Executive Assistant - Australia

minimed; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible benefits package

Competitive salary

Job summary

MiniMed is seeking an experienced Office Support professional to provide essential administrative services and scheduling support. You will help prepare communications, maintain files, and assist with inter-department coordination to keep operations running smoothly.

The role emphasizes reliability in handling normal office functions, travel coordination, and expense submissions while contributing to a flexible benefits package and competitive compensation.

Qualifications

• Requires broad practical knowledge of operational systems and practices.
• Minimum of 4 years of relevant experience.
• Able to prepare communications and maintain schedules.

Responsibilities

• Provides general administrative support including preparing communications and maintaining schedules.
• Performs office functions such as setting up files, arranging meetings and conferences.
• Gathers, compiles and reports information relevant to supervisor's assignment.
• May coordinate travel and submit expenses.

Skills

Administrative support

Scheduling

Report gathering

Travel coordination

Expense submission

Job description

At MiniMed, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe. You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.

About the Role

Responsibilities may include the following and other duties may be assigned.

• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers inter-department or inter-unit programs or processes.
• May be responsible for coordinating travel and submitting expenses.

OFFICE SUPPORT CAREER STREAM:

Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision.

DIFFERENTIATING FACTORS

Autonomy:

Seasoned individual contributor who provides assistance and training to lower level employees.
Performs a wide variety of non-routine clerical and administrative tasks and may support special projects or assignments.
Works under limited supervision.

Organizational Impact:

Works to deliver day-to-day objectives with significant impact on achievement of results for the job area Work involves obtaining or providing information or data requiring some explanation or interpretation.
Work consists of tasks that are typically not routine.

Innovation and Complexity:

Makes minor changes in systems and processes to solve problems or improve effectiveness of job area .
Expected to independently propose solutions to problems for manager review.

Communication and Influence:

Communicates typically with internal and external contacts .
Obtains and provides information on matters of moderate importance to the job area.

Leadership and Talent Management:

Responsible for providing guidance, coaching and training to other employees within job area.

Required Knowledge and Experience:

Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
Requires minimum of 4 years of relevant experience .

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

MiniMed offers a competitive salary and flexible benefits package

At MiniMed, we put people first. A commitment to our employees lives at the core of our values: We recognize their contributions. They share in the success they help create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every stage of your career and life.

About MiniMed

We want to make every day a better day for people living with diabetes. Our team of creative innovators around the globe share a passion for finding the simplest solutions to the problems that people with diabetes face on a daily basis. For more than 40 years, we've been redefining what's possible, from intelligent dosing systems designed for real life to predictive insights that stay a step ahead, and we're dedicated to continuing to support our customers through every step of their journey — meeting them where and how they need it.