Executive Assistant APS4

DFP Recruitment; Canberra; On-site; AUD 78,000 - 104,000; Full time

Job summary

DFP Recruitment is seeking a highly organised APS4 Executive Assistant to support two SES Band 1 Branch Managers across Corporate, Information and Property Services, and Procurement. The role focuses on managing complex calendars, travel, meetings, and confidential communications in a fast-paced government environment.

The successful candidate will bring corporate administrative experience, exceptional organisation, attention to detail, and strong stakeholder engagement.

Qualifications

• Demonstrated corporate administrative experience in a comparable role, or proven experience providing high-level executive support as an Executive Assistant.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Excellent attention to detail and the ability to exercise discretion when handling sensitive information.
• Strong stakeholder engagement and relationship-building skills.
• Proficiency across the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
• The ability to work independently while contributing positively to a collaborative team environment.

Responsibilities

• Providing high-level executive and administrative support to two SES Band 1 Branch Managers.
• Managing complex calendars, meeting schedules, and travel arrangements.
• Coordinating meetings, preparing agendas, briefing packs, and taking minutes where required.
• Managing correspondence, emails, and confidential documentation with professionalism and discretion.
• Monitoring action items and ensuring timely follow-up on priorities.
• Liaising with stakeholders across the department and external organisations.
• Maintaining accurate records and supporting branch administration.
• Assisting with procurement, finance, and corporate administration processes as required.
• Contributing to the continuous improvement of administrative processes and office efficiency.

Skills

Executive support

Calendar management

Stakeholder engagement

MS Office suite

Communication skills

Attention to detail

Discretion

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

We are seeking a highly organised and proactive APS4 Executive Assistant to join the Chief Corporate and Commercial Division, providing executive support to two SES Band 1 Branch Managers across the Corporate, Information and Property Services, and Procurement branches.

This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering high-quality administrative and executive support.

About the Role

As the Executive Assistant, you will play a pivotal role in ensuring the smooth day-to-day operation of the Branch Managers' offices. You will be responsible for coordinating executive priorities, managing complex administrative tasks, and acting as a key liaison with internal and external stakeholders.

Key Responsibilities

• Providing high-level executive and administrative support to two SES Band 1 Branch Managers.
• Managing complex calendars, meeting schedules, and travel arrangements.
• Coordinating meetings, preparing agendas, briefing packs, and taking minutes where required.
• Managing correspondence, emails, and confidential documentation with professionalism and discretion.
• Monitoring action items and ensuring timely follow-up on priorities.
• Liaising with stakeholders across the department and external organisations.
• Maintaining accurate records and supporting branch administration.
• Assisting with procurement, finance, and corporate administration processes as required.
• Contributing to the continuous improvement of administrative processes and office efficiency.

Tobe successful in this role, you will bring:

• Demonstrated corporate administrative experience in a comparable role, or proven experience providing high-level executive support as an Executive Assistant.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Excellent attention to detail and the ability to exercise discretion when handling sensitive information.
• Strong stakeholder engagement and relationship-building skills.
• Proficiency across the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
• The ability to work independently while contributing positively to a collaborative team environment.

Highly Regarded

• Previous experience working within the Australian Public Service or another government environment.

• Experience supporting Senior Executive Service (SES) officers.

This is an opportunity to support senior leaders within a high-performing corporate division while gaining valuable experience across corporate services, information and property services, and procurement functions. You will join a collaborative team that values professionalism, initiative, and excellence in executive support.
If you are an organised Executive Assistant with a passion for providing exceptional executive support and are looking for your next APS opportunity, we would love to hear from you.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via***********@dfp.com.auor1300 337 ***and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy viahttps://www.dfp.com.au/about-us-1/policies.Do not submit any sensitive personal information in your resume.