APS4/5 Executive Assistant

Rashi Joshi; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Rashi Joshi in Canberra is seeking an experienced APS4/5 Executive Assistant to provide high-level administrative and executive support to senior government executives. You will manage complex calendars, travel, and diverse stakeholder engagement in a fast-paced APS environment.

The role requires strong organisational and communication skills, the ability to handle multiple priorities, and a proactive problem-solving approach. Australian citizenship and Baseline security clearance are required.

Qualifications

• Experience in a similar role within the Australian Public Service.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and work under pressure.
• Australian citizenship and Baseline Government Security Clearance.

Responsibilities

• Managing complex calendars, meetings, and travel arrangements.
• Coordinating ministerial, parliamentary, and executive correspondence.
• Preparing meeting agendas, papers, and briefs.
• Monitoring and managing email inboxes and action items.
• Liaising with internal and external stakeholders on behalf of executives.
• Tracking deadlines and ensuring timely completion of tasks.
• Providing general administrative support and contributing to team objectives.

Skills

Organisational skills

Time management

Communication skills

Prioritisation under pressure

Job description

Your new company

Your new Federal Government department plays a key role in delivering services and policy outcomes that support Australians. Due to restructures and staff movements, an opportunity has become available for an experienced APS4/5 Executive Assistant to join a high-performing team.

Your new role

As the Executive Assistant, you will provide high-level administrative and executive support to senior executives within a fast-paced government environment. You will be responsible for managing competing priorities, maintaining strong stakeholder relationships, and ensuring the smooth operation of executive offices.

Your responsibilities will include:

• Managing complex calendars, meetings, and travel arrangements.
• Coordinating ministerial, parliamentary, and executive correspondence.
• Preparing meeting agendas, papers, and briefs.
• Monitoring and managing email inboxes and action items.
• Liaising with internal and external stakeholders on behalf of executives.
• Tracking deadlines and ensuring timely completion of tasks.
• Providing general administrative support and contributing to team objectives.

What you'll need to succeed

To be successful in your new role, you will have previous experience in a similar role and in the Australian Public Service. You will also have:

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities and work under pressure.
• Strong attention to detail and a proactive approach to problem-solving.

APS4 candidates will demonstrate strong administrative capability and the confidence to work independently. APS5 candidates will bring experience supporting senior executives and managing more complex stakeholder engagement and coordination activities.

To be considered for this role, you will need to be an Australian citizen and have a Government Security Clearance at the Baseline level or higher.

What you’ll get in return

You will join a supportive team with career opportunities for your future. You will receive a potential extension, an attractive hourly rate or salary package, employee benefits, flexibility and on the job training and support.