Executive Assistant

Chandler Macleod Group; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

Chandler Macleod is recruiting on behalf of our Federal Government client for an experienced Executive Assistant to provide high-level administrative and executive support within the Chief Corporate and Commercial Division.

This position supports two SES Band 1 Branch Managers across the areas of Corporate, Information and Property Services, and Procurement, offering an excellent opportunity for a highly organized professional to join a dynamic and fast-paced government environment.

Qualifications

• Demonstrated experience in a corporate administrative role or providing executive support as an Executive Assistant.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and a commitment to quality outcomes.
• Ability to exercise discretion and manage confidential information appropriately.
• Strong stakeholder engagement and relationship management skills.

Responsibilities

• Provide high-level executive and administrative support to SES Band 1 Branch Managers.
• Manage complex diaries, calendars, inboxes, and competing priorities.
• Prepare correspondence, briefing papers, reports, presentations, and confidential documentation.
• Coordinate meetings, committees, workshops, and project activities.
• Arrange travel, accommodations, and official functions.
• Undertake research and information gathering as requested.
• Manage personnel and financial administration activities.
• Maintain accurate records and ensure compliance with agency processes and procedures.
• Liaise effectively with internal and external stakeholders.
• Support operational and administrative functions across the branch.

Skills

Executive support

Diary management

Stakeholder engagement

Organisational skills

Discretion

Communication

Job description

Chandler Macleod is recruiting on behalf of our Federal Government client for an experienced Executive Assistant to provide high-level administrative and executive support within the Chief Corporate and Commercial Division. This position supports two SES Band 1 Branch Managers across the areas of Corporate, Information and Property Services, and Procurement, offering an excellent opportunity for a highly organized professional to join a dynamic and fast-paced government environment.

About the Role

As an Executive Assistant, you will play a pivotal role in supporting senior leaders by managing competing priorities, coordinating key administrative functions, and ensuring the smooth operation of executive offices. Working under general direction, you will undertake moderately complex administrative and operational activities while maintaining strong relationships with a range of internal and external stakeholders. This is a cross-agency role and may support various branches across the Agency as business needs require.

Key Responsibilities

• Provide high-level executive and administrative support to SES Band 1 Branch Managers.
• Manage complex diaries, calendars, inboxes, and competing priorities.
• Prepare correspondence, briefing papers, reports, presentations, and confidential documentation.
• Coordinate meetings, committees, workshops, and project activities.
• Arrange travel, accommodations, and official functions.
• Undertake research and information gathering as requested.
• Manage personnel and financial administration activities.
• Maintain accurate records and ensure compliance with agency processes and procedures.
• Liaise effectively with internal and external stakeholders.
• Support operational and administrative functions across the branch.

About You

To be successful in this role, you will have:

Essential Requirements

• Demonstrated experience in a corporate administrative role or providing executive support as an Executive Assistant.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and a commitment to quality outcomes.
• Ability to exercise discretion and manage confidential information appropriately.
• Strong stakeholder engagement and relationship management skills.

Highly Desirable

• Previous experience working within a Federal Government or broader government environment.
• Experience supporting senior executives or SES-level leaders.

Diversity and Inclusion

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.