executive assistant

Strong organizational and time-management skills.; Mildura; On-site; AUD 72,000 - 78,000; Full time

Job summary

We are seeking an experienced Executive Assistant (APS4) to join our client’s team in Mildura. In this temporary, casual role you will provide critical support to up to two SES Band 1 General Managers, ensuring smooth operation of the office and handling sensitive information with confidentiality.

Responsibilities include high-level executive support, calendar management, stakeholder communications, and coordinating travel, meetings, and documents with strict policy adherence.

Qualifications

• Excellent written and verbal communication skills.
• Self-motivated with ability to use initiative.
• Strong organizational and time-management abilities.
• High attention to detail with flexibility to changes.
• Ability to collaborate across locations and virtual environments.

Responsibilities

• Provide high-level executive support and office management for the General Managers’ Office (and occasionally the Executive Director’s Office).
• Act as the primary point of contact for internal and external stakeholders, handling correspondence, calls, and email inquiries.
• Proactively manage executive calendars, meetings, and competing priorities.
• Coordinate meetings, draft agendas, collate briefing materials, and track action items and commitments.
• Book and coordinate complex travel arrangements, ensuring policy compliance and handling travel acquittals.
• Process corporate credit card acquittals, reimbursements, and invoices accurately.
• Monitor and prioritise incoming requests, branch workflow, and paper clearances for executive forums.

Skills

Communication

Initiative

Organisation

Adaptability

Collaboration

Job description

Strong organizational and time-management skills. – Mildura VIC

Executive Assistant (APS Level 4) – Temporary / Casual

• Pay Rate: $52.32 – $56.84 per hour + super
• Position Type: Labour Hire Contract (Temporary / Full-Time Hours)
• Duration: 18 months assignment
• Eligibility: Australian Citizenship is a Mandatory requirement to be considered for this role.

The Opportunity

We are seeking a highly organized and proactive Executive Assistant (APS4) to join our client’s team in Mildura. In this temporary role, you will provide critical support to up to two Senior Executive Service (SES) Band 1 General Managers, ensuring the smooth operation of the office and managing sensitive information with care and confidentiality.

Key Responsibilities:

• Provide high-level executive support and office management for the General Managers’ Office (and occasionally the Executive Director’s Office).
• Act as the primary point of contact for internal and external stakeholders, handling correspondence, calls, and email inquiries.
• Proactively manage executive calendars, meetings, and competing priorities.
• Coordinate meetings, draft agendas, collate briefing materials, and track action items and commitments.
• Book and coordinate complex travel arrangements, ensuring policy compliance and handling travel acquittals.
• Process corporate credit card acquittals, reimbursements, and invoices accurately.
• Monitor and prioritise incoming requests, branch workflow, and paper clearances for executive forums.

Who We Are Looking For

We are looking for candidates who can demonstrate:

• Communication: Effective written and verbal communication skills.
• Initiative: Self-motivation and the ability to use initiative.
• Organisation: Strong organizational and time-management skills.
• Adaptability: High attention to detail with the ability to remain flexible and respond to changes in business requirements.
• Collaboration: Ability to establish strong working relationships across different locations and virtual environments.