Senior EA for Two SES Leaders

DFP Recruitment; Canberra; On-site; AUD 78,000 - 104,000; Full time

Job summary

DFP Recruitment is seeking a highly organised APS4 Executive Assistant to support two SES Band 1 Branch Managers across Corporate, Information and Property Services, and Procurement. The role focuses on managing complex calendars, travel, meetings, and confidential communications in a fast-paced government environment.

The successful candidate will bring corporate administrative experience, exceptional organisation, attention to detail, and strong stakeholder engagement.

Qualifications

• Demonstrated corporate administrative experience in a comparable role, or proven experience providing high-level executive support as an Executive Assistant.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Excellent attention to detail and the ability to exercise discretion when handling sensitive information.
• Strong stakeholder engagement and relationship-building skills.
• Proficiency across the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
• The ability to work independently while contributing positively to a collaborative team environment.

Responsibilities

• Providing high-level executive and administrative support to two SES Band 1 Branch Managers.
• Managing complex calendars, meeting schedules, and travel arrangements.
• Coordinating meetings, preparing agendas, briefing packs, and taking minutes where required.
• Managing correspondence, emails, and confidential documentation with professionalism and discretion.
• Monitoring action items and ensuring timely follow-up on priorities.
• Liaising with stakeholders across the department and external organisations.
• Maintaining accurate records and supporting branch administration.
• Assisting with procurement, finance, and corporate administration processes as required.
• Contributing to the continuous improvement of administrative processes and office efficiency.

Skills

Executive support

Calendar management

Stakeholder engagement

MS Office suite

Communication skills

Attention to detail

Discretion

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

DFP Recruitment is seeking a highly organised APS4 Executive Assistant to support two SES Band 1 Branch Managers across Corporate, Information and Property Services, and Procurement. The role focuses on managing complex calendars, travel, meetings, and confidential communications in a fast-paced government environment.

The successful candidate will bring corporate administrative experience, exceptional organisation, attention to detail, and strong stakeholder engagement.