APS4 Executive Assistant

Rashi Joshi; Canberra; On-site; AUD 50,000 - 71,000; Full time

Benefits offered by this job

Competitive hourly rate

Superannuation included

Contract until 31 December 2026

Job summary

Hays is partnering with a Federal Government Agency to recruit an APS4 Executive Assistant in Deakin, ACT. You will provide high-level administrative support to senior leaders and ensure smooth day-to-day operations of the branch.

Key duties include managing complex calendars, travel, inboxes and minute-taking, with a strong emphasis on confidentiality and stakeholder liaison. Australian citizenship is required for this role.

Qualifications

• Experience in a corporate administration or Executive Assistant role.
• Experience providing high-level support to senior executives or leadership teams.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Strong stakeholder engagement and relationship management capabilities.
• Ability to manage multiple priorities and maintain confidentiality.
• Previous experience working within a Government environment will be highly regarded.
• Must be Australian Citizenship.

Responsibilities

• Manage complex calendars, meetings and appointments
• Coordinate travel arrangements and related documentation
• Prepare correspondence, agendas, briefing packs and meeting papers
• Providing secretariat support, including minute-taking and action tracking
• Liaising with internal and external stakeholders
• Coordinating branch administrative activities and business support functions
• Managing competing priorities while maintaining high levels of accuracy and professionalism

Skills

Corporate administration experience

Executive assistant experience

Calendar management

Stakeholder engagement

Confidentiality and discretion

Job description

APS4 Executive Assistant | Federal Government | Deakin ACT

Your new company Hays is currently partnered with a Federal Government Agency to recruit an experienced APS4 Executive Assistant.

Your new role

• As an APS4 Executive Assistant, you will be responsible for delivering high-quality administrative and executive support, ensuring the smooth day-to-day operation of the Branch.
• Managing complex calendars, meetings and appointments
• Coordinating travel arrangements and related documentation
• Monitoring and managing executive inboxes
• Preparing correspondence, agendas, briefing packs and meeting papers
• Providing secretariat support, including minute-taking and action tracking
• Liaising with internal and external stakeholders
• Coordinating branch administrative activities and business support functions
• Managing competing priorities while maintaining high levels of accuracy and professionalism

What you'll need to succeed

• Demonstrated experience in a corporate administration or Executive Assistant role
• Experience providing high-level support to senior executives or leadership teams
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Strong stakeholder engagement and relationship management capabilities
• Ability to manage multiple priorities and maintain confidentiality
• Previous experience working within a Government environment will be highly regarded
• Must be Australian Citizenship

What you’ll get in return

• $43.82 per hour plus super
• Contract through to 31 December 2026 with a view for an extension
• Opportunity to support senior executive leaders within a large Federal Government agency
• Exposure to high-profile corporate and procurement functions
• Collaborative and professional team environment