Executive Assistant

DFP Recruitment; Canberra; On-site; AUD 70,000 - 85,000; Full time

Job summary

DFP Recruitment is seeking an experienced Executive Assistant to join one of Canberra's leading law firms. This full-time, office-based role supports Legal Directors and senior professionals, coordinating legal and administrative activities and maintaining client relationships.

The ideal candidate has prior EA/Legal support experience, a legal background, and strong organisational and communication skills. The role offers a permanent full-time position in Canberra CBD with opportunities for

Qualifications

• Previous experience as an Executive Assistant, Legal Assistant, Legal Secretary, or Paralegal.
• A legal background, legal qualification, or previous law firm experience.
• Strong understanding of legal processes and documentation.
• Excellent organisational and communication skills.
• Advanced Microsoft Office skills.
• High attention to detail, professionalism, and discretion.
• Paralegals looking to transition into an Executive Assistant role are encouraged to apply.

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare, format, and review legal documents and correspondence.
• Coordinate client meetings, court appearances, and stakeholder interactions.
• Maintain electronic and physical filing systems.
• Manage incoming correspondence, emails, and telephone enquiries.
• Assist with billing, disbursements, and client administration.
• Support legal teams with matter management and document coordination.
• Provide high-quality administrative support across the practice.

Skills

Organisational skills

Communication skills

Legal processes

Attention to detail

Proactive attitude

Education

Legal background or equivalent experience

Tools

Microsoft Office

Job description

Permanent Full-Time Opportunity | Canberra

Are you an experienced Executive Assistant, Legal Secretary, or Paralegal looking to join one of Canberra's leading law firms?

We are recruiting on behalf of a highly regarded and well-established legal practice seeking a proactive and organised Executive Assistant to provide high-level support to Legal Directors and senior legal professionals. This is a fantastic opportunity to build a long-term career within a respected firm known for its collaborative culture, professional excellence, and supportive team environment. The role is full-time and office-based in Canberra.

About the Role

As the Executive Assistant, you will play a key role in supporting the day-to-day operations of the legal practice, managing priorities, coordinating legal and administrative activities, and maintaining strong relationships with clients and stakeholders.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare, format, and review legal documents and correspondence.
• Coordinate client meetings, court appearances, and stakeholder interactions.
• Maintain electronic and physical filing systems.
• Manage incoming correspondence, emails, and telephone enquiries.
• Assist with billing, disbursements, and client administration.
• Support legal teams with matter management and document coordination.
• Provide high-quality administrative support across the practice.

About You

• Previous experience as an Executive Assistant, Legal Assistant, Legal Secretary, or Paralegal.
• A legal background, legal qualification, or previous law firm experience.
• Strong understanding of legal processes and documentation.
• Excellent organisational and communication skills.
• Advanced Microsoft Office skills.
• High attention to detail, professionalism, and discretion.
• A proactive approach and the ability to work in a fast-paced environment.

Paralegals looking to transition into an Executive Assistant role are strongly encouraged to apply.

What's on Offer

• Permanent full-time position
• $70,000 - $85,000 + Superannuation
• Annual salary and performance reviews
• Opportunity to work with one of Canberra's most respected law firms
• Professional, collaborative, and supportive team culture
• Long-term career development and progression opportunities
• Canberra CBD office location

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise [e-mail]1300 337 000and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/legal_documents/privacy_policy.

Do not submit any sensitive personal information in your resume.