Executive Assistant and Marketing Coordinator

Brighton College; Brighton; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Complimentary lunch

Free tickets to performances

Learning and Development programme

Life cover

Pension scheme with employer matching

Employee discount platform

Subsidised gym membership

Wellbeing package

Library access

Job summary

Brighton College is hiring an Executive Assistant and Marketing Coordinator on a permanent, full-time, term-time only contract to support the Group Director of Marketing with diary management, project coordination, and delivery of pupil recruitment campaigns. The role requires high organisation, proactivity and confidentiality.

You will coordinate Open Mornings, events, marketing materials, newsletters and social media campaigns, whilst maintaining confidential administrative duties, reporting

Responsibilities

• Marketing Coordination: provide administrative support to the Marketing Department and coordinate campaigns and pupil recruitment initiatives.
• Events and Pupil Recruitment Support: plan Open Mornings, coordinate event logistics and assist with marketing materials.
• Executive Assistant Support: manage the Group Director of Marketing's complex diaries and meetings, brief senior leaders.
• Financial, Project and Departmental Support: process expenses, monitor budgets and maintain records.

Job description

Brighton College is seeking to appoint an Executive Assistant and Marketing Coordinator to join the team on a permanent, full-time, term-time only contract.

Main Purpose of the Role:

To provide high-quality executive, marketing and administrative support that enables the effective delivery of the College's marketing, communications and pupil recruitment activities.

The role provides proactive support to the Group Director of Marketing ensuring diaries, projects, campaigns and events are effectively coordinated and delivered. The postholder will play a key role in supporting the College's pupil recruitment objectives through the organisation of marketing activities, event coordination and stakeholder engagement.

The successful candidate will be highly organised, proactive, creative and detail-oriented, with the ability to manage multiple priorities while maintaining the highest standards of professionalism, confidentiality and marketing execution.

General Duties and Responsibilities:

Marketing Coordination

• Provide comprehensive administrative support to the Marketing Department, ensuring the smooth day-to-day operation of marketing and pupil recruitment activities.
• Coordinate photography and videography projects, including scheduling shoots, liaising with staff, pupils and external suppliers, obtaining required permissions and ensuring all arrangements are in place.
• Assist with the organisation and delivery of marketing campaigns and pupil recruitment initiatives across the Group of Brighton College Schools, including managing requests for marketing materials, reporting on marketing initiatives and organising group wide workshops and meetings.
• Monitor and track media and press coverage, maintaining records and producing reports for senior leaders.

Events and Pupil Recruitment Support

• Support the planning and delivery of Open Mornings and other pupil recruitment activities.
• Coordinate event logistics, including schedules, venues, hospitality, signage, materials and attendee communications.
• Assist in the creation of newsletters and other marketing materials.
• Proof reading of marketing materials.
• Assist with the creation of social media campaigns.
• Ensure all images and video footage are stored, tagged and organised in our systems.

Executive Assistant Support

• Act as a key point of contact and trusted administrative partner to the Group Director of Marketing, ensuring priorities, commitments and projects are effectively coordinated.
• Manage complex diaries, schedule meetings and coordinate appointments, ensuring senior leaders are fully briefed and prepared.
• Organise internal and external meetings, prepare agendas and supporting documentation, and record and distribute actions where required.
• Provide proactive reminders, monitor deadlines and follow up actions to ensure projects and departmental priorities progress efficiently.
• Support senior leaders with confidential administrative duties, correspondence and ad hoc projects.
• Arrange travel, hospitality and logistical requirements as required.

Financial, Project and Departmental Support

• Process departmental expenses, purchase orders and invoices accurately and efficiently.
• Monitor marketing expenditure against budgets and maintain accurate financial records.
• Liaise with internal departments and external suppliers regarding orders, payments and contracts.
• Maintain organised departmental filing systems and records.
• Assist with maintaining marketing calendars, project timelines and activity schedules.
• Produce reports, presentations and briefing documents to support decision-making and departmental planning.
• Undertake any other reasonable duties requested by management to support the smooth operation of the Marketing teams.

Hours of Work

Monday to Friday 8.30am-5.00pm with a 60-minute unpaid lunch break (37.5 hours per week). This role is term-time only (33 weeks). There will also be the requirement to work occasional weekends to support events such as Open Mornings, for which time in lieu will be given.

Holidays

Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.

Benefits

• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific Learning and Development programme available to all employees.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Employee benefit and discount platform.

Wellbeing

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Comprehensive wellbeing package.
• Access to books and magazines from the College Library.