Executive Officer

Wellington Aboriginal Corporation Health Service; Wellington, Dubbo; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Job summary

Wellington Aboriginal Corporation Health Service in New South Wales is seeking an experienced Executive Officer to provide high-level administrative, communication and coordination support to the CEO and the Executive/Director team.

You will manage diaries, prepare briefing packs, coordinate meetings and ministerial correspondence, and help ensure timely follow-up on organisational priorities, while upholding confidentiality and professional standards.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Experience preparing high-level written communications, including briefing notes, reports and correspondence.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to prepare professional documents for senior stakeholders, including government representatives.
• Strong organisational and time management skills with the ability to manage competing priorities.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO and Executive/Director team.
• Manage diaries, meetings and travel arrangements with effective time management.
• Coordinate Executive and Board meetings including scheduling, logistics and documentation.
• Draft, review and coordinate high-level written materials such as briefing notes, reports and presentations.
• Prepare ministerial and government communications ensuring accuracy and alignment with messaging.
• Attend meetings, take minutes and track actions for timely follow-up.

Skills

Executive support

Stakeholder engagement

Communication skills

Document preparation

MS Office

Education

Business Administration or Communications qualification

Tools

Microsoft Office

Job description

Wellington Aboriginal Corporation Health Service (WACHS) is an Aboriginal community-controlled health organisation that aims to empower Aboriginal people to take control of their individual, family and community health and wellbeing needs through our clinical and community programs.

Our main services are based in Wellington and Dubbo, and we provide outreach services to other towns and communities through our regional programs.

About the role:

We are seeking an experienced and highly organised Executive Officer to provide high-level administrative, communication and coordination support to the CEO and Executive/Director team.

This is a key support role where you will work closely with the CEO and Executive/Director team to:

• Provide comprehensive executive and administrative support
• Prepare high-quality briefings, reports, correspondence and presentations
• Coordinate Executive, Board and stakeholder meetings
• Support effective engagement with government and other key stakeholders
• Ensure Directors are well prepared for meetings and strategic engagements

You will play a critical role in supporting the Executive Team to operate efficiently, including preparing briefings, coordinating communications, managing ministerial correspondence and ensuring timely follow-up on key actions and organisational priorities.

Key Responsibilities:

• Provide comprehensive administrative and coordination support to the CEO and Executive/Director team
• Manage diaries, meetings and travel arrangements, ensuring effective time management and prioritisation
• Coordinate Executive and Board meetings, including scheduling, logistics and documentation
• Act as a key point of contact, managing incoming communications and ensuring timely responses
• Work collaboratively with other Executive Officers to support effective coordination across the organisation
• Draft, review and coordinate high-level written materials, including briefing notes, reports, correspondence and presentations
• Prepare ministerial and government communications, ensuring accuracy, professionalism and alignment with organisational messaging
• Translate complex information into clear, concise and audience-appropriate briefing documents
• Prepare briefing packs, agendas and supporting materials for Executive, Board and stakeholder meetings
• Support Directors to prepare for meetings by developing key messages, speaking points and background notes
• Attend meetings as required, take minutes and track actions to ensure timely follow-up
• Coordinate and schedule staff meetings, workshops and organisational events
• Assist in coordinating strategic initiatives and organisational priorities across the Executive Team
• Investigate and prepare reports to support informed decision-making
• Support the preparation of Board reports, annual reports and other key organisational documents
• Liaise with internal and external stakeholders, including government agencies, community organisations and sector representatives
• Handle sensitive and confidential information with discretion and professionalism
• Undertake additional tasks as required to support the CEO and Executive Team

Selection Criteria:

• Demonstrated experience supporting senior executives in a fast-paced environment
• Experience preparing high-level written communications, including briefing notes, reports and correspondence
• Exceptional written and verbal communication skills, with strong attention to detail
• Proven ability to prepare professional documents for senior stakeholders, including government representatives
• Strong organisational and time management skills, with the ability to manage competing priorities
• Advanced proficiency in Microsoft Office and document preparation
• Ability to work effectively both autonomously and as part of a team in a highly changeable environment
• High level of professionalism, integrity and discretion
• Strong initiative, judgement and problem-solving capability
• Excellent interpersonal skills and the ability to build effective working relationships
• Adaptability and the ability to work effectively across different teams and functions
• Commitment to the values and mission of Aboriginal community-controlled organisations
• Demonstrated respect for individual rights, cultural safety and self-determination
• Relevant qualification in Business Administration, Communications or a related discipline will be highly regarded
• Current Working with Children Check
• National Police Check
• A competitive salary and generous not-for-profit salary packaging
• The opportunity to work closely with the CEO and Executive Team
• A key role within an enthusiastic and dedicated Aboriginal community-controlled organisation
• A respectful, inclusive and collaborative workplace that supports professional growth

We strongly encourage Aboriginal and Torres Strait Islander people to apply and bring their unique perspectives to our team.

Your application will include the following questions:

• How many years' experience do you have supporting a CEO, senior executive, or Board?
• Do you hold relevant qualifications in Business Administration, Communications, or a related field?
• Do you identify as Aboriginal and/or Torres Strait Islander?
• Are you willing and able to work onsite in Wellington, NSW?
• Do you currently hold, or are you willing to obtain, a Working with Children Check, National Police Check, and a current NSW Driver's Licence?

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