Executive Assistant

Metropolitan Cemeteries Board; Perth; On-site; AUD 110,000 - 140,000; Full time

Job summary

Metropolitan Cemeteries Board is seeking an experienced Executive Assistant to provide high-level support to the CEO in a fast-paced environment. You will anticipate needs, manage confidential matters and act as a trusted liaison with executives, senior leaders, Board representatives and external partners.

In this role you will manage complex schedules, coordinate governance activities, prepare agendas and briefing materials, and contribute to strategic projects.

Qualifications

• Extensive experience providing high-level executive, secretarial and administrative support to senior executives in a complex environment.
• Exceptional organisational skills and ability to manage competing deadlines.
• Strong interpersonal and stakeholder engagement with diverse stakeholders.
• Sound judgement, discretion and initiative with confidential matters.
• Excellent written communication for executive correspondence, reports, briefing notes.

Responsibilities

• Provide proactive, confidential executive support to the CEO, managing priorities and deadlines.
• Manage the CEO's diary, meetings and workflow, prioritising urgent matters.
• Coordinate executive and committee administration, agendas, papers and minutes.
• Develop and maintain relationships with internal and external stakeholders.
• Undertake research and prepare briefing notes, reports and correspondence.

Skills

Executive support

Secretarial experience

Administrative support

Stakeholder engagement

Discretion

Written communication

Job description

This is an opportunity to play a pivotal role at the centre of the MCB, providing high-level support to the CEO and helping to ensure the effective delivery of organisational priorities.

We're looking for an experienced and highly professional Executive Assistant who thrives in a fast-paced environment, exercises sound judgement and takes ownership of outcomes. You are proactive, organised and adaptable, with the ability to anticipate needs, manage competing priorities and maintain confidentiality when dealing with sensitive and complex matters.

As a trusted partner to the CEO, you will act as a key point of coordination across the organisation, working closely with executives, senior leaders, Board representatives, government stakeholders and external partners. You will be responsible for ensuring the CEO is supported with accurate information, well-managed workflows and seamless executive administration.

No two days are the same. You will manage complex schedules and correspondence, coordinate executive and governance activities, support strategic projects and facilitate effective communication between stakeholders. Your ability to build strong relationships, think ahead and deliver exceptional support will be critical to success in this role. Key responsibilities include;

• Providing proactive, high-level and confidential executive support to the CEO, ensuring competing priorities, commitments and deadlines are effectively managed.
• Managing the CEO's diary, correspondence, meetings and workflow, anticipating requirements, prioritising urgent matters and coordinating timely responses and follow-up actions.
• Coordinating executive and committee administration, including the preparation and distribution of agendas, papers, briefing materials, minutes and action items.
• Developing and maintaining productive relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the CEO.
• Undertaking research, preparing briefing notes, reports and correspondence, and contributing to strategic initiatives, continuous improvement activities and effective organisational governance.

About Us

At the MCB, you'll be part of something bigger than a workplace! Preserving cultural heritage, fostering community connections, and delivering vital public services. We offer a collaborative and inclusive environment where you are recognised, your ideas are valued, and your impact is felt every day.

Join us and help shape a legacy that matters. As a self-funded statutory authority, the MCB operates seven cemeteries and memorial parks across Greater Perth.

Our Aspiration

To be a sanctuary for our community, preserving history and culture and providing places for remembrance and connection.

About You

You are highly professional, proactive and thrive in a dynamic and fast-paced environment. You are trusted to handle sensitive and confidential matters with discretion, diplomacy and sound judgement. You take pride in being one step ahead, anticipating needs, resolving issues and ensuring nothing falls through the cracks.

You are organised, adaptable and solutions-focused, with a strong ability to manage competing priorities, build productive relationships and deliver high-quality work under pressure. You communicate confidently with people at all levels, bringing professionalism, attention to detail and a commitment to exceptional service in everything you do.

To be successful in this role, you will have:

• Extensive experience providing high-level executive, secretarial and administrative support to senior executives in a complex environment.
• Exceptional organisational skills, with the ability to manage competing priorities, coordinate multiple deadlines and deliver high-quality outcomes.
• Strong interpersonal and stakeholder engagement skills, with the ability to build effective relationships and communicate confidently with a diverse range of stakeholders.
• Sound judgement, discretion and initiative, with the ability to manage sensitive and confidential matters and take appropriate action with minimal direction.
• Excellent written communication skills, with experience preparing and reviewing executive correspondence, reports, briefing notes and documentation.

Further Information

For further information about the role, please refer to the attached Job Description Form (JDF) or contact Kathlene Oliver, Chief Executive Officer on (08) 261 or @mcb.wa.gov.au .

There is currently one [1] permanent position available for immediate filling.

Applicants found suitable through this process may be considered for future contract or permanent roles, either in this position or similar ones.

Closing Date: 30 November 2026 at 4pm

The MCB is committed to creating an inclusive recruitment process. If you have access needs and require adjustments to participate fully in the application or interview process, require an alternative communication method or have technical difficulties, please contact Human Resources via email @mcb.wa.gov.au.

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 4 64 .

Equity and Diversity

The MCB embraces diversity and believes that the best services come from a workplace where diversity in thought is welcomed and encouraged every day. We are committed to creating an equitable and diverse workforce, where we encourage applications from people with disability, Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, women, youth and people from sexual or gender diverse orientations.