Executive Assistant

Department of Communities; Fremantle; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Flexi leave

Banked leave

Public service holidays

Employer super contributions 12%

Novated leases

Work laptops

Job summary

Department of Communities in Fremantle is seeking an Executive Assistant to provide high-level executive and administrative support to the Executive Director and Divisional Executive Leadership team. You will manage the ED’s diary, correspondence, emails and inquiries; coordinate meetings, events, travel and stakeholder engagements; and prepare briefing materials and minutes.

You will liaise with senior staff, maintain records, and ensure timely progression of key matters, with a focus on

Responsibilities

• Manage the Executive Director's diary, correspondence, emails and enquiries.
• Coordinate meetings, events, travel and stakeholder engagements.
• Prepare meeting materials and briefing documents; take and distribute minutes.
• Liaise with senior staff and executives; maintain accurate records and follow-up actions.

Skills

Diary management

Executive support

Stakeholder liaison

Scheduling

Tools

Microsoft Office

Job description

More Than Just a Job! At Communities we play a vital role in supporting and strengthening communities across Western Australia. We provide services and work with our partners to keep children safe, provide vital community services, including in emergencies, address homelessness, prevent family and domestic violence and provide stewardship for the disability sector. Our work also includes regulating early childhood education and care and leading initiatives across women’s interests, youth, seniors and ageing, carers, and volunteering.

Why Work With Us?

• We offer some of the most competitive public sector wages in Australia.
• We are a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program.
• Flexible work options – flexi leave, banked leave and public service holidays.
• More for your future – 12 per cent employer super contributions.
• Smart salary packaging – novated leases & work laptops.

Your Role

Step into the world of Child Protection and Family Support, where your work is more than just a job. As an Executive Assistant you will provide high-level executive and administrative support to the Executive Director and Divisional Executive Leadership team. You will be responsible for managing the Executive Director’s diary, correspondence, emails and enquiries; coordinating meetings, events, travel and stakeholder engagements; preparing meeting materials and briefing documents; taking and distributing minutes; liaising with senior staff and executives; and maintaining accurate records and follow-up actions to ensure the efficient operation of the Executive Director’s office and timely progression of key matters.

Visit Careers at Communities – our roles for more information. We believe all our people are leaders, regardless of their role. Our Leadership Expectations, outlined in Building Leadership Impact, describe the behaviours and mindsets we value. The leadership context for this position is Personal Leadership. If you’d like to know more about the team or the role, connect with Andrea Walsh, Director Executive Services, on 0492 178 056. For more details, please refer to the attached Job Description Form (JDF).

Opportunities Available

• Vacancies: 1 full-time permanent position available for immediate filling.
• Recruitment Pool: This recruitment pool may be used to fill various fixed term or permanent, full-time and part-time positions arising within the next 12 months. Applicants will be considered for vacancies in Fremantle, the location of the advertised role/location preferences specified in their application.

Equity and Diversity Communities welcome applications from people from a diverse range of backgrounds and lived experiences, including Aboriginal and Torres Strait Islanders, people with disability, people with diverse sexualities and genders, youth, women, and people from culturally and linguistically diverse backgrounds. Please let us know if there are adjustments we can make to allow you to fully participate in the application and interview process, as well as in the workplace.

Please contact Macarena Acosta, HR Advisor at [e-mail] or via phone [phone]. If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Integrity and Honesty In line with Communities policies, applicants may be asked for consent to undergo criminal record screening and integrity checks during the application process.

Need Assistance

Contact: Macarena Acosta, HR Advisor on 0466 349 452 or [e-mail]. We can also be contacted via the National Relay Service on the following numbers National Relay Service: TTY/Voice: 133 677 Speak & Listen: 1300 555 727 SMS Relay: 0423 677 767.

Privacy Notice

Personal information is collected and managed in accordance with the Privacy and Responsible Information Sharing Act 2024 (PRIS Act). By submitting your application, you acknowledge the collection of your personal information. For further details on how your information is handled, please view our Privacy Policy.

Please note: This recruitment process may be closed or withdrawn at any stage. Applicants will be notified if this occurs. Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.