Executive Assistant

Cape York Natural Resource Management; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Cape York Natural Resource Management is seeking an experienced Executive Assistant to provide high-level support to the CEO and Board. This role ensures efficient operation of the Executive Office, supports governance processes, and strengthens stakeholder engagement through professional communication and coordination.

The successful candidate will have a Diploma in Business Administration, at least five years in a senior administrative role, and a proven ability to handle confidential

Qualifications

• Diploma in Business Administration or related discipline.
• A minimum of five years' experience in an Executive Assistant, Board Secretariat or similar senior administrative role.
• Demonstrated experience supporting executives, boards or committees with a wide range of administrative duties and tasks.
• Proven ability to maintain confidentiality of information.
• Knowledge of key issues related to First Nations peoples and an understanding of cultural protocols and community engagement.
• Ability to build and maintain effective, collaborative working relationships with colleagues, management and stakeholders.
• Excellent written and verbal communication skills, with the ability to convey information and messages clearly to a diverse range of stakeholders.
• Excellent attention to detail and accuracy of information.
• Excellent time management and organisational skills, with the ability to set and meet deadlines whilst working on competing tasks.
• Current Australian Class 'C' driver licence and Valid Blue Card.

Responsibilities

• Provide administrative support to the CEO, including calendars and appointments.
• Draft, edit and proofread correspondence, reports and communications.
• Coordinate executive meetings and follow up on action items.
• Build and maintain relationships with internal and external stakeholders.
• Manage confidential information with discretion.
• Support Board and Committee meetings and governance processes.
• Assist with membership database and renewals.
• Coordinate travel, venues, catering and equipment.
• Support organisational projects and events.
• Promote a positive workplace culture including safety and wellbeing initiatives.

Skills

Communication skills

Discretion

Time management

Relationship building

Governance support

Education

Diploma in Business Administration or related discipline

Job description

Cape York Natural Resource Management (Cape York NRM) is a not-for-profit organisation dedicated to working with the people of Cape York Peninsula to protect the region’s unique natural and cultural values while promoting the sustainable use of its natural resources.

Through strong partnerships with Traditional Owners, landholders, community groups, industry and government, we deliver programs that support environmental stewardship, sustainable development, capacity building and regional collaboration. Our work is guided by local knowledge, community engagement and a shared commitment to achieving positive, long-term outcomes for people and country.

Cape York Peninsula is one of the nation’s most ecologically and culturally significant regions. Joining Cape York NRM means contributing to meaningful projects that make a lasting impact while working alongside a passionate and dedicated team committed to safeguarding this extraordinary landscape for future generations.

About the role

Provide high-level executive, governance and administrative support to our CEO and Board. This pivotal role is responsible for ensuring the efficient operation of the Executive Office, supporting effective decision-making, governance processes and strengthening stakeholder engagement through exceptional communication, coordination and administration.

Key responsibilities

Provide administrative support to the CEO, including managing calendars and appointments, drafting, editing and proofreading correspondence, reports and general communications.

Coordinate executive meetings including the preparation of agendas, papers, correspondence and follow up on action items.

Build and maintain effective relationships with internal and external stakeholders.

Manage executive communications in a professional and responsive manner.

Manage confidential and sensitive information with discretion.

Support Board and Committee meetings throughout the annual governance cycle.

Support the Company Secretary to prepare and distribute invites, agendas and board papers within established timeframes.

Support the CEO and Company Secretary to ensure compliance with governance obligations, regulatory requirements and constitutional responsibilities.

Maintain the membership database, process membership renewals and communications especially prior to annual general meetings.

Coordinate meeting logistics, travel arrangements, venue bookings, catering and equipment hire.

Provide administrative support for organisational projects, workshops, events and functions.

Support a positive workplace culture through active participation in safety, wellbeing and organisational initiatives.

About you

Diploma in Business Administration or related discipline.

A minimum of five years' experience in an Executive Assistant, Board Secretariat or similar senior administrative role.

Demonstrated experience supporting executives, boards or committees with a wide range of administrative duties and tasks.

Proven ability to maintain confidentiality of information.

Knowledge of key issues related to First Nations peoples and an understanding of cultural protocols and community engagement.

Ability to build and maintain effective, collaborative working relationships with colleagues, management and stakeholders.

Excellent written and verbal communication skills, with the ability to convey information and messages clearly to a diverse range of stakeholders.

Excellent attention to detail and accuracy of information.

Excellent time management and organisational skills, with the ability to set and meet deadlines whilst working on competing tasks.

Current Australian Class 'C' driver licence and Valid Blue Card.