Executive Assistant

Beaumont - Sydney; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Beaumont - Sydney is recruiting for a senior EA/PA who can grow into an Executive Assistant role within an international humanitarian charity. The position is initially temporary with potential to become permanent, working closely with senior leadership to align priorities and track commitments.

The role requires exceptional organisational, diary management, and governance support capabilities, enabling you to anticipate needs, manage competing priorities, and communicate clearly across

Qualifications

• High-level executive support experience and timelines management.
• Ability to coordinate complex calendars and travel arrangements.
• Strong written communication and discretion with sensitive information.

Responsibilities

• Provide high-level executive support including complex diary management and prioritisation of meetings.
• Coordinate domestic and international travel and detailed itineraries.
• Support governance and board reporting processes and board papers.
• Serve as a central point of contact across the Executive Office to ensure smooth information flow.

Skills

Diary management

Executive support

Attention to detail

Written communication

Tools

MS Office

Job description

Job Description We are currently partnering with an international humanitarian charity, who support people affected by Global conflict, healthcare emergencies and natural disasters.

This role will work closely with their senior leadership team to ensure priorities are clearly coordinated, commitments are tracked and important initiatives continue to move forward

This role would suit a strong senior administrator who is seeking an EA role where they can grow and develop their skills at an Executive level. The role is initially a temporary role but could become a permanent opportunity.

Your key duties will include:

Providing high-level executive support, including complex diary management, scheduling and prioritisation of meetings and commitments. Managing correspondence, workflows and "follow up" actions to ensure deadlines and commitments are met. Coordinating domestic and international travel arrangements, including detailed itineraries and logistics. Working closely with the Head of Strategy to support delivery of strategic initiatives and leadership priorities. Providing governance and board support, coordinating Executive papers and contributing to timely Board reporting processes. Serving as a central coordination point across the Executive Office, ensuring information flows efficiently between stakeholders. To be successful, you would be highly organised, proactive and confident managing competing priorities, often with limited direction. You would have outstanding written communication skills, strong attention to detail and sound judgement when handling sensitive information.

Due to the initial temporary nature of this role, you would need to be available immediately but also have full working rights (For example, as a citizen or permanent resident)

Most importantly, you are someone who enjoys making a meaningful contribution behind the scenes. You anticipate needs, solve problems before they arise and take pride in helping leaders and teams perform at their best.

If you are a highly capable EA, PA or Senior Administrator who is looking for a role where your organisational skills, discretion and initiative will make a real difference, we would love to hear from you.