Executive Assistant

Beaumont People; Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

Beaumont People is partnering with an international humanitarian charity to recruit a senior administrator stepping into an Executive Assistant role. You will work closely with the senior leadership team to keep priorities coordinated, track commitments and move key initiatives forward.

Initially temporary, with the potential to become permanent, the role offers exposure to governance, board reporting and strategic projects while developing your skills at an executive level.

Qualifications

• Strong organisational and proactive approach with ability to manage competing priorities.
• Outstanding written communication and discretion with sensitive information.
• Available immediately and able to work with full working rights in Australia.
• Experience supporting senior leaders or executive teams.

Responsibilities

• Provide high-level executive support including diary management and prioritisation of meetings.
• Manage correspondence, workflows and follow-up actions to meet deadlines.
• Coordinate domestic and international travel details and itineraries.
• Support delivery of strategic initiatives and leadership priorities.
• Provide governance and board support, preparing executive papers and board reports.
• Act as central coordination point across the Executive Office to streamline information flow.

Skills

Executive support

Diary management

Scheduling meetings

Prioritisation

Board reporting

Governance

Job description

We are currently partnering with an international humanitarian charity, who support people affected by Global conflict, healthcare emergencies and natural disasters.

This role will work closely with their senior leadership team to ensure priorities are clearly coordinated, commitments are tracked and important initiatives continue to move forward

This role would suit a strong senior administrator who is seeking an EA role where they can grow and develop their skills at an Executive level. The role is initially a temporary role but could become a permanent opportunity.

Your key duties will include:

• Providing high-level executive support, including complex diary management, scheduling and prioritisation of meetings and commitments.
• Managing correspondence, workflows and "follow up" actions to ensure deadlines and commitments are met.
• Coordinating domestic and international travel arrangements, including detailed itineraries and logistics.
• Working closely with the Head of Strategy to support delivery of strategic initiatives and leadership priorities.
• Providing governance and board support, coordinating Executive papers and contributing to timely Board reporting processes.
• Serving as a central coordination point across the Executive Office, ensuring information flows efficiently between stakeholders.

We are currently partnering with an international humanitarian charity, who support people affected by Global conflict, healthcare emergencies and natural disasters.

This role will work closely with their senior leadership team to ensure priorities are clearly coordinated, commitments are tracked and important initiatives continue to move forward

This role would suit a strong senior administrator who is seeking an EA role where they can grow and develop their skills at an Executive level. The role is initially a temporary role but could become a permanent opportunity.

Your key duties will include:

• Providing high-level executive support, including complex diary management, scheduling and prioritisation of meetings and commitments.
• Managing correspondence, workflows and "follow up" actions to ensure deadlines and commitments are met.
• Coordinating domestic and international travel arrangements, including detailed itineraries and logistics.
• Working closely with the Head of Strategy to support delivery of strategic initiatives and leadership priorities.
• Providing governance and board support, coordinating Executive papers and contributing to timely Board reporting processes.
• Serving as a central coordination point across the Executive Office, ensuring information flows efficiently between stakeholders.

To be successful, you would be highly organised, proactive and confident managing competing priorities, often with limited direction. You would have outstanding written communication skills, strong attention to detail and sound judgement when handling sensitive information.

Due to the initial temporary nature of this role, you would need to be available immediately but also have full working rights (For example, as a citizen or permanent resident)

Most importantly, you are someone who enjoys making a meaningful contribution behind the scenes. You anticipate needs, solve problems before they arise and take pride in helping leaders and teams perform at their best.

If you are a highly capable EA, PA or Senior Administrator who is looking for a role where your organisational skills, discretion and initiative will make a real difference, we would love to hear from you.